Cost of RPA and Implementation


Robotic Process Automation (RPA) saves money. It cuts down on employee time spent on tedious tasks. It makes business processes move along more quickly. But, what does RPA cost? That is a critical question that anyone contemplating RPA must think through as thoroughly as possible. This article offers an approach to answering the question. Naturally, every RPA instance will come with a different overall budget due to unique organizational issues and requirements. However, RPA cost estimation feasible when it is based on IT Central Station members’ assessments of top RPA tools, the benefits of RPA, and RPA cost benefit analysis.

RPA implementation costs

What does it cost to implement RPA? The costs will vary greatly depending on a range of factors. It is possible to arrive at a realistic budget estimate, however, if one considers all of the cost elements that go into an RPA project. At the outset, it makes sense to separate the costs required to launch RPA from the project-by-project and bot-by-bot costs that come once the platform is up and running.

Getting RPA started will result in expenses in the following categories:

  • Solution and vendor research costs, including fully-allocated costs of employee time as well as fees from external advisors and vendor partners.
  • Pilot project or Proof of Concept (POC) budget, including employee costs
  • RPA platform licenses, if separate from bot licenses
  • Developer licenses and/or development server/tools licenses
  • Platform hosting infrastructure costs
  • RPA vendor partner costs for setting up the platform
  • Training costs

Recurring costs

  • Costs of employees and/or external advisors involved in gathering requirements
  • Bot licenses, which may be different for attended versus unattended
  • Application integration costs, i.e. if the automation requires invoking procedure calls from multiple systems
  • RPA vendor partner costs for configuration and customization
  • Training and employee communication programs
  • Costs of developing data visualization and reporting to track the bots’ operations and impact on the business

RPA Price Comparison

The following table sets out the pricing information that is available online for the top 8 ranked RPA solutions on IT Central Station.

Vendor Estimated Pricing See Reviews
UiPath Starts at $3,990 per year, per user. There is a free version. UiPath reviews
Automation Anywhere Starts at $995 as a one-time payment, per user. There is a free version. Automation Anywhere reviews
Blue Prism The standard licensing fees are around $3,000 to 4,000 USD for a partner. Blue Prism reviews
Kryon RPA About $5,000 per year, per robot. Kryon RPA reviews
WorkFusion Specific licensing prices are not available online. One IT Central Station users said, “For this solution, you need at least $250,000 to get something going.” WorkFusion reviews
Blue Prism Cloud Annual licensing between $5,000 - $10,000 for the development tool. For the control tower, around $50,000 annually. Blue Prism Cloud reviews
VisualCron $499.00 for the first year, with renewal at a lower rate. VisualCron reviews
Microsoft Power Automate There is no licensing fee because the solution is bundled with our Microsoft 365. Microsoft Power Automate reviews
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