M-Files vs Microsoft OneDrive vs SharePoint comparison

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Comparison Buyer's Guide
Executive Summary

We performed a comparison between M-Files, Microsoft OneDrive, and SharePoint based on real PeerSpot user reviews.

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Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."

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"It helps you keep organized.""Image management is great since the search is simple, and accessing images with labels is easy.""Scalability is good just because it is a cloud-based product.""With this solution, the sharing of documents if very easy to do. There's a lot of collaboration you can do with your colleagues.""The stability of Microsoft OneDrive is very good, it is reliable. There were multiple instances where I had lost my valuable data on hard drives in several other places. However, with Microsoft OneDrive, I've never lost a single file.""They have support for integration with a lot of tools.""We use Microsoft OneDrive for file sharing without the need for additional hardware (such as flash drives or external hard drives).""It gives you access to important files from virtually anywhere."

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"No code and low code, scalable, and stable collaboration platform. Straightforward to set up. Its support system is good and offers fast issue resolution.""It facilitates collaboration and the ability to create custom workflows.""I do like the collaboration around documents. The versioning history has proven useful in some instances as well.""Its most valuable feature is the document library.""It has good integration with other MS products.""Tech support tops off as excellent.""It allows for simultaneous users to be on it.""SharePoint has made things easier with the increased functionality for building the portals, microsites, and total integration with Microsoft categories."

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Cons
"The integration with other products needs to be improved."

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"It is not very stable because there are a lot of bugs.""The area that can be improved is to be able to share easily with folks outside the organization and with folks who don't have an office account. Sometimes, when you send a link, you might have some form of repetition. If you don't know how to share it properly, whoever you are sharing it with will have issues using it. Also, the link that you use to share a document can be made a bit shorter. It doesn't have to be long. Typically, when you want to share a document, it has everything, such as the name of the organization, SharePoint, etc. A short URL will be easier to use, and it will just make life easier, especially because a lot of people are now going mobile. I'm not sure if there's a mobile version of Microsoft OneDrive, similar to Google Drive. If they don't have a mobile app, it would also be nice to have a mobile app because that would help in checking out your documents. It would be easy to check your documents on the go on your phone.""The online application is quite limited, for this and other Office offerings.""The initial setup is a bit clunky.""There are not enough ways to assign permissions to shared folders and files.""The file structure insight could be made more flexible like for creating more flexible folders.""Performance is an issue when sharing a large number of files in a single folder.""I would advice not storage sensitive information since it could be prone to hacking."

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"It should have more user-friendly customization, as it still requires developers to get engaged and build sites.""I would like a simpler, more cost-effective solution for connecting data sources with workflows and BI tools, or data mining tools.""The integration with Outlook could be improved.""Search can be improved a lot because we are always trying to compare it with Google Search. Beyond that, it would be helpful to tag the documents.""It should have a Google-caliber search ability and a model-based GUI.""The way to change the version of the files in SharePoint should be improved. The method of synchronizing files from local to the cloud can also use improvement.""There's a challenge with desktop applications synchronizing with online documents in real-time. If someone is working on a document in the desktop version of Excel, for example, and someone else is editing the same document online, the changes won't sync immediately. That's the only real challenge we've encountered.""The product could be improved in a lot of way. It is so frustrating to get things to work as advertised."

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Pricing and Cost Advice
  • "They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
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  • "Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
  • "Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
  • "We pay a lot for the Enterprise version, but it is a premium service."
  • "OneDrive comes with Microsoft 365 so it is just an added part of that package."
  • "It is free if you are using Office 365, and you get a terabyte of storage with your account."
  • "This is a pricy solution, given that we are only using it at 50% capacity."
  • "The price of Microsoft OneDrive is reasonable and compatible with competitors."
  • "The licensing is expensive and on a yearly basis."
  • More Microsoft OneDrive Pricing and Cost Advice →

  • "As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to."
  • "Licensing can be by server or by seat."
  • "It is very expensive.​"
  • "The data classification and search elements are cheap."
  • "The replacement costs for it are cheaper if you use only SharePoint."
  • "We have purchased add-ons to handle multiple site collections, form creation, and design."
  • "The cost is expensive, but worthwhile."
  • "The pricing works for us."
  • More SharePoint Pricing and Cost Advice →

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    Comparison Review
    Anonymous User
    At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a round-up of a couple of the more well known platforms and compare their products to Drupal. In this roundup we will be comparing Jive, Sharepoint and Drupal Commons. Drupal Commons is a popular distribution created by Acquia to compete with some of these other proprietary platforms. There are many other options out there, commercial and otherwise, to compare with Drupal but I want to focus on Jive and Sharepoint for a couple of reasons. I chose Jive because it is one of the leading competitors in this space in respect to market share. Next, I chose Sharepoint because I have some history with Sharepoint. This experience dates back to when I built www.adhe.edu with Sharepoint 2007 a few years ago. I subsequently wrote this blog entry about my experience shortly after joining Mediacurrent. This roundup will also act as a refresher for those who read my original “Drupal vs. Sharepoint” blog. Yammer, which was recently bought by Microsoft and is the tool we currently use for office communication will also get some mentions throughout this article. As I went through and tested each of these tools I used three main criteria in my evaluation Cost Ability to Customize Overall features… Read more →
    Questions from the Community
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    Top Answer:The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline… more »
    Top Answer:It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also… more »
    Top Answer:We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups.
    Top Answer:Alfresco scores are high on all features of an ECM solution and tools.   Back office processing, rated as 3.36 good.… more »
    Top Answer:The pricing is competitive. That's why almost all the companies are using SharePoint. I rate the pricing a ten out of… more »
    Ranking
    Views
    294
    Comparisons
    203
    Reviews
    0
    Average Words per Review
    0
    Rating
    N/A
    Views
    3,884
    Comparisons
    3,279
    Reviews
    4
    Average Words per Review
    345
    Rating
    8.8
    Views
    8,328
    Comparisons
    6,692
    Reviews
    17
    Average Words per Review
    562
    Rating
    8.2
    Comparisons
    OpenText Extended ECM logo
    Compared 11% of the time.
    OpenText Documentum logo
    Compared 11% of the time.
    IBM FileNet logo
    Compared 11% of the time.
    Alfresco logo
    Compared 6% of the time.
    Box logo
    Compared 5% of the time.
    Citrix ShareFile logo
    Compared 13% of the time.
    Dropbox logo
    Compared 7% of the time.
    Box logo
    Compared 7% of the time.
    WordPress logo
    Compared 6% of the time.
    Also Known As
    MS OneDrive
    SharePoint 2007, SharePoint 2010
    Learn More
    Overview

    M-Files is the leading platform for knowledge work automation. With the M-Files platform, knowledge workers can find information faster, work smarter, and achieve more. M-Files features an innovative metadata-driven architecture, embedded workflow engine, and advanced artificial intelligence. This enables customers to eliminate information chaos, improve process efficiency, and automate security and compliance. For more information, visit www.m-files.com.

    Microsoft OneDrive for Business gives you online storage that works seamlessly with the tools you use every day to create, communicate, and collaborate from your PC/Mac or your iOS, Android, or Windows device.

    SharePoint is a Microsoft-based platform for building web applications. It covers a widerange of capabilities and while it is appropriate for experienced webdevelopers, even non-technical minded users can easily navigate through thesystem and execute functions such as collaborating data, managing documents andfiles, creating websites, managing social networking solutions, and automatingworkflow.

    Major areas that SharePoint deals with are websites,communities, content, search, insights, and composites. The purpose is to give usersthe ability to create or develop these key business components on their owneven without technical knowledge of, for example, how to build a website or howto integrate coding. Configuring SharePoint into a business's system is meantto cut out all of the complicated steps, and pave the way for easierimplementation all around.

    Sample Customers
    OMV, Caverion, SAS Institute, TK Elevator
    Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
    Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
    Top Industries
    VISITORS READING REVIEWS
    Educational Organization19%
    Computer Software Company12%
    Government11%
    Comms Service Provider8%
    REVIEWERS
    Energy/Utilities Company23%
    Financial Services Firm15%
    University8%
    Computer Software Company8%
    VISITORS READING REVIEWS
    Educational Organization46%
    Computer Software Company6%
    Financial Services Firm6%
    Government5%
    REVIEWERS
    Financial Services Firm13%
    Energy/Utilities Company8%
    University8%
    Comms Service Provider8%
    VISITORS READING REVIEWS
    Government12%
    Computer Software Company11%
    Financial Services Firm9%
    Manufacturing Company7%
    Company Size
    VISITORS READING REVIEWS
    Small Business23%
    Midsize Enterprise33%
    Large Enterprise44%
    REVIEWERS
    Small Business26%
    Midsize Enterprise37%
    Large Enterprise37%
    VISITORS READING REVIEWS
    Small Business16%
    Midsize Enterprise50%
    Large Enterprise34%
    REVIEWERS
    Small Business41%
    Midsize Enterprise20%
    Large Enterprise39%
    VISITORS READING REVIEWS
    Small Business26%
    Midsize Enterprise14%
    Large Enterprise60%
    Buyer's Guide
    Document Management Software
    March 2024
    Find out what your peers are saying about Box, DocuWare, Hyland and others in Document Management Software. Updated: March 2024.
    765,234 professionals have used our research since 2012.