Pentaho Business Analytics Review

Pentaho BI Suite Review: Dashboards – Part 5 of 6


This is the fifth of a six-part review of the Pentaho BI suite. In each part of the review, we will take a look at the components that make up the BI suite, according to how they would be used in the real world.

In this fifth part, we'll be discussing how to create useful and meaningful dashboards using the tools available to us in the Pentaho BI Suite. As a complete Data Warehouse building tool, Pentaho offers the most important aspect for delivering enterprise-class dashboards, namely Access Control List (ACL). A dashboard-creation tool without this ability to limit dashboards access to a particular group or role within the company is missing a crucial feature, something that we cannot recommend to our clients.

On the Enterprise Edition (EE) version 5.0, dashboard creation has a user-friendly UI that is as simple as drag-and-drop. It looks like this:

Figure 1. The EE version of the Dashboard Designer (CDE in the CE version)

Here the user is guided to choose a type of grid layout that is already prepared by Pentaho. Of course the option to customize the looks and change individual components are available under the hood, but it is clear that this UI is aimed towards end-users looking for quick results. More experienced dashboard designers would feel severely restricted by this.

In the rest of this review, we will go over dashboard creation using the Community Edition (CE) version 4.5. Here we are going to see a more flexible UI which unfortunately also demands familiarity with javacript and chart library customizations to create something more than just basic dashboards.

BI Server Revisited

In the Pentaho BI Suite, dashboards are setup in these two places:

  1. Using special ETLs we prepare the data to be displayed on the dashboards according to the frequency of update that is required by the user. For example, for daily sales figures, the ETL would be scheduled to run every night. Why do we do this? Because the benefits are two-fold: It increase the performance of the dashboards because it is working with pre-calculated data, and it allows us to apply dashboard-level business rules.
  2. The BI Server is where we design, edit, assign access permissions to dashboards. Deep URLs could be obtained for a particular dashboard to be displayed on a separate website, but some care has to be taken to go through the Pentaho user authorization; depending on the web server setup, it could be as simple as passing authorization tokens, or as complex as registering and configuring a custom module.

Next, we will discuss each of these steps in creating a dashboard. As usual, the screenshots below are sanitized and there are no real data being represented. Data from a fictitious microbrewery is used to illustrate and relate the concepts.

Ready, Set, Dash!

The first step is to initiate the creation of a dashboard. This is accomplished by selecting File > New > CDE Dashboard. A little background note, CDE (which stands for Ctools Dashboard Editor) is part of the Community Tools (or Ctools) created by the team who maintains and improve Pentaho CE.

After initiating the creation of a new dashboard, this is what we will see:

Figure 2. The Layout screen where we perform the layout step

The first thing to do is to save the newly created (empty) dashboard into somewhere within the Pentaho solution folder (just like what we did when we save an Analytic or Ad-Hoc Reports). To save the currently worked on dashboard, use the familiar New | Save | Save As | Reload | Settings menu. We will not go into details on each of this self-explanatory menus.

Now look at the top-right section. There are three buttons that will toggle the screen mode, this particular one is in the Layout mode.

In this mode, we take care of the layout of the dashboard. On the left panel, we see the Layout Structure. It is basically a grid that is made out of Row entries, which contains Column(s) which itself may contain another set of Row(s). The big difference between Row and Column is that the Column actually contains the Components such as charts, tables, and many other types. We give a name to a Column to tie it to a content. Because of this, the names of the Columns must be unique within a dashboard.

The panel to the right, is a list of properties that we can set the values of, mostly HTML and CSS attributes that tells the browser how to render the layout. It is recommended to create a company-wide CSS to show the company logo, colors, and other visual markings on the dashboard.

So basically all we are doing in this Layout mode is determining where certain contents should appear within the dashboard, and we do that by naming each of the place where we want those contents to be displayed.

NOTE: Even though the contents are placed within a Column, it is a good practice to name the Rows clearly to indicate the sections of the dashboard, so we can go back later and be able to locate the dashboard elements quickly.

Lining-Up Components

After we defined the layout of the dashboard using the Layout mode, we move on to the next step by clicking on the Components button on the top horizontal menu as shown in the screenshot below:

Figure 3. The Components mode where we define the dashboard components

Usage experience: Although more complex, the CDE is well implemented and quite robust. During our usage to build dashboards for our clients, we have never seen it produce inconsistent results.

In this Components mode, there are three sections (going from left to right). The left-most panel contains the selection of components (data presentation unit). Ranging from simple table, to the complex charting options (based on Protovis data visualization library), we can choose how to present the data on the dashboard.

The next section to the right contains the current components already chosen for the dashboard we are building. As we select each of these components, its properties are displayed in the section next to it. The Properties section is where we fill-in the information such as:

  • Where the data is coming from
  • Where the Component will be displayed in the dashboard. This is done by referring to the previously defined Column from the Layout screen
  • Customization such as table column width, the colors of a pie chart, custom scripting that should be run before or after the component is drawn

This clean separation between the Layout and the Components makes it easy for us to create dashboards that are easy to maintain and accommodates different versions of the components.

Where The Data Is Sourced

The last mode is the Data Source mode where we define where the dashboard Components will get their data:

Figure 4. The Data Sources mode where we define where the data is coming from

As seen in the left-most panel, the data source type is quite comprehensive. We typically use either SQL or MDX queries to fetch the data set in the format that is suitable to be presented in the Components we defined earlier.

For instance, a data set to be presented in a five-columns table will look different than one that will be presented in a Pie Chart.

This screen follows the other in terms of sections, we have (from left to right) the Data Source type list, the currently defined data sources, and the Properties section on the right.

Usage experience: There may be some confusion for those who are not familiar with the way Pentaho define a data source. There are two “data source” concepts represented here. One is the Data Source defined in this step for the dashboard, and the other, the “data source” or “data model” where the Data Source connects to and run the query against.

After we define the Data Sources and name them, we go back to the Components mode and specify these names as the value of the Data source property of the defined components.

Voila! A Dashboard

By the time we finished defining the Data Sources, Components, and Layout, we end up with a dashboard. Ours looks like this:

Figure 5. The resulting dashboard

The Title of the dashboard and the date range is contained within one Row. So are the first table and the pie chart. This demonstrates the flexibility of the grid system used in the Layout mode.

The company color and fonts used in this dashboard is controlled via the custom CSS specified as Resource in the Layout mode.

All that is left to do at this point is to give the dashboard some role-based permissions so access to it will be limited to those who are in the specified role.

TIP: Never assign permission at the individual user level. Why? Think about what has to happen when the person change position and is replaced by someone else.

Extreme Customization

Anything from table column width to the rotation-degrees of the x-axis labels can be customized via the properties. Furthermore, for those who are well-versed in Javascript language, there are tons of things that we can do to make the dashboard more than just a static display.

These customizations can actually be useful other than just making things sparkle and easier to read. For example, by using some scripting, we can apply some dashboard-level business rules to the dashboard.

Usage experience:Let's say we wanted to trigger some numbers displayed to be in the red when it fell below a certain threshold, we do this using the post-execution property of the component and the script looks like this:

Figure 6. A sample post-execution script


The CDE is a good tool for building dashboards, coupled with the ACL feature built into the Pentaho BI Server, they serve as a good platform for planning and delivering your dashboard solutions. Are there other tools out there that can do the same thing with the same degree of flexibility? Sure. But for the cost of only time spent on learning (which can be shortened significantly by hiring a competent BI consultant), it is quite hard to beat free licensing cost.

To squeeze out its potentials, CDE requires a lot of familiarity with programming concepts such as formatting masks, javascript scripting, pre- and post- events, and most of the times, the answer to how-to questions can only be found in random conversations between Pentaho CE developers. So please be duly warned.

But if we can get past those hurdles, it can bring about some of the most useful and clear dashboards. Notice we didn't mention “pretty” (as in “gimicky”) because that is not what makes a dashboard really useful for CEOs and Business Owners in day-to-day decision-making.

Next in the final part (part-six), we will wrap up the review with a peek into the Weka Data Mining facility in Pentaho, and some closing thoughts.

**Disclosure: I am a real user, and this review is based on my own experience and opinions.
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