Box vs Google Workspace comparison

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Read 37 Box reviews
1,213 views|697 comparisons
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1,261 views|1,137 comparisons
Comparison Buyer's Guide
Executive Summary

We performed a comparison between Box and Google Workspace based on real PeerSpot user reviews.

Find out in this report how the two Cloud Storage solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.
To learn more, read our detailed Box vs. Google Workspace Report (Updated: March 2024).
763,955 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"Simple file sharing and sync for internal and external customers.""Office Integration. The full integration into the Microsoft Office products is just perfect.""Sharing and collaborating across files and folders has been a massive game changer.""The solution is scalable.""I like that Box makes it easy to deploy virtual machines.""The most valuable feature of Box is security.""You can upload your bin, upload your files quickly, and download your files quickly. It provides a lot of other alternatives.""Box is very user-friendly; more so than SharePoint."

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"It's stable. There isn't really any downtime.""The most valuable feature of the solution is email.""The valuable features of this solution are ease of use, performance is great, and collaboration. It is very easy to share and joins documents.""In terms of email, I could probably do the same things with other programs, however, I find 90% of my usage is Gmail.""I use Keep to assign tasks to a team of programmers, which is very easy.""It's secure. It offers data security and user privacy. I use it for personal purposes. The interface is okay, and it's easy to use.""They are launching more and more features for mobile, which I understand our customers appreciate.""From a security point of view, Google will alert you if anything strange is happening. They will flag it for you so you are aware."

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Cons
"Data privacy, regarding where to store your data: Offering several transparent(!) options (where to store my data and whether to sync back or not and where to sync) regarding the local law situations (USA, EU, Switzerland!) would increase the credibility of a US based company (after NSA ‘snooping’).""I don't like the low level of role-based security it provides – it's very cumbersome, and the support is ordinary at times.""The search features and role permissions are not very user friendly. It only searches the first few pages of a document, which is quite a problem.""I would love to see the ability to invite collaborators extended to a file level, not just the folder level.""Like all cloud platforms, there are always areas of improvement around sync to local devices.""Better integration with other solutions is needed.""The solution's data security should be improved.""It could be cheaper."

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"I have had issues with my Google Address Book. I have an address book and it is available to everyone, but I cannot add additional users. In Microsoft Outlook, I could easily share certain contacts with other members of my team, but I cannot do so on G Suite.""The stability should be addressed.""To a degree, the project management service could be improved.""The UI could be simplified and made more user friendly.""I don't recommend Google Workspace to others. It's expensive. Also, Google doesn't have enough oversight on their partners, so you will face some difficulties dealing with them instead of directly with Google.""I would rate the stability a five out of ten.""We noticed that sometimes when we forward emails to somebody, it is being relocated as part of the communication somewhere else. The traceability and other features should be improved.""I found that there is no desktop application for this solution, and that's a major fault of this application."

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Pricing and Cost Advice
  • "The pricing may seem steep at first, but delve into the features and you'll soon realize it is incredible value for what you get."
  • "It is expensive per head, as you need the enterprise license to get full security and tools. So negotiate a discount!"
  • "Better sign a full year's contract to get a discount."
  • "I'm in Higher Ed, so we purchase through Internet2-Net+. I absolutely recommend going that route for Higher Ed customers."
  • "A business account has a minimum of three users. If you are more than three people in-house, go for the Enterprise version. All the external users are free of charge."
  • "Our pricing and licensing is excellent. I'd tell all Higher Ed customers to talk with Internet2 for excellent pricing and support."
  • "I believe Box is cheaper than SharePoint."
  • "They are very price competitive when pushed. Initially, they come out with a standard list price, but they are willing to be very competitive. The Box price was pretty much equal to or lower than the Citrix price, and Box has more features."
  • More Box Pricing and Cost Advice →

  • "G Suite and Microsoft Office 365 offer products with similar functionality at several different price points. Zoho offer a more extensive range of products and attempts to provide all the applications required to run most small and medium-sized businesses."
  • "Careful consideration should be given to the different licensing options and provisions should be made for additional applications that may be required for your particular business."
  • "Traffic management tools may be required for larger setups and should be included in any pricing calculations."
  • "There are several areas where a G Suite implementation can reduce costs: lower license fees than some competing products, reduced hardware, and IT support costs."
  • "There are benefits that can provide a competitive advantage, e.g., improved productivity (with appropriate training), increased collaboration (with correct use of tools), flexible working - work from home or remote locations, easy to scale - fast onboarding of new employees, and ability to add and remove licenses, as required."
  • "We receive value for the price that we pay."
  • "The pricing is a bit on the higher side than normal. For a basic Google account it costs $100, but Enterprise is %150."
  • "The price per client within the business is too high."
  • More Google Workspace Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:The solution is used for data storage and any kind of visualization.
    Top Answer:The solution does not have the feature to retrieve deleted data. The solution's data security should be improved. While outsiders cannot access it, people within the organization can access the data… more »
    Top Answer:All the Microsoft Office features are available in Google Workspace.
    Top Answer:The cost is distributed among the hospitals. We pay annually. We receive corporate discounts. The pricing is reasonable.
    Top Answer:Microsoft has Copilot. Integrating Copilot with Google Workspace is slightly difficult. I would like to see more integration with different platforms. There are some aesthetics on the AI components… more »
    Ranking
    8th
    out of 30 in Cloud Storage
    Views
    1,213
    Comparisons
    697
    Reviews
    10
    Average Words per Review
    366
    Rating
    8.2
    5th
    out of 30 in Cloud Storage
    Views
    1,261
    Comparisons
    1,137
    Reviews
    25
    Average Words per Review
    407
    Rating
    8.0
    Comparisons
    Also Known As
    G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault
    Learn More
    Overview

    Box is a Modern Content Management Platform for companies of all sizes and industries. The difference that Box brings is that it offers the security and controls admins need with the sharing and collaboration capabilities end users want. Box has made it easier for people to securely share ideas, collaborate and get work done faster. Today, more than 62,000 businesses, including 59% of the Fortune 500, trust Box to manage content in the cloud.

    The Box platform provides HIPAA, FINRA, FedRAMP, and many other compliances to go with granular access permissions and advanced security capabilities.

    By using Box you can sync, share, and collaborate on all types of files, anywhere, on any device - but that's just the beginning. You can choose where to store your data, to manage your own encryption keys, and set workflows to automate content-based processes. You can also assign custom metadata tags to content, watermark sensitive content, and set file retention or legal hold policies.

    Box has deep, native integrations with Microsoft Office and Outlook, Google Apps for Work, Salesforce, Netsuite, Docusign, Adobe, and many other best-of-breed solutions you may already be using.

    Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

    As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

    Sample Customers
    GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc
    There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.
    Top Industries
    REVIEWERS
    Non Tech Company26%
    University10%
    Real Estate/Law Firm10%
    Financial Services Firm10%
    VISITORS READING REVIEWS
    Educational Organization47%
    Computer Software Company7%
    Financial Services Firm5%
    Manufacturing Company5%
    REVIEWERS
    Computer Software Company30%
    Manufacturing Company13%
    University8%
    Marketing Services Firm5%
    VISITORS READING REVIEWS
    Computer Software Company15%
    Financial Services Firm7%
    Government7%
    Comms Service Provider7%
    Company Size
    REVIEWERS
    Small Business27%
    Midsize Enterprise19%
    Large Enterprise54%
    VISITORS READING REVIEWS
    Small Business14%
    Midsize Enterprise51%
    Large Enterprise34%
    REVIEWERS
    Small Business62%
    Midsize Enterprise13%
    Large Enterprise25%
    VISITORS READING REVIEWS
    Small Business32%
    Midsize Enterprise16%
    Large Enterprise52%
    Buyer's Guide
    Box vs. Google Workspace
    March 2024
    Find out what your peers are saying about Box vs. Google Workspace and other solutions. Updated: March 2024.
    763,955 professionals have used our research since 2012.

    Box is ranked 8th in Cloud Storage with 10 reviews while Google Workspace is ranked 5th in Cloud Storage with 28 reviews. Box is rated 8.4, while Google Workspace is rated 8.2. The top reviewer of Box writes "User-friendly, easy to navigate, and has helpful support". On the other hand, the top reviewer of Google Workspace writes "A seamless platform that helps save time and increases efficiency". Box is most compared with SharePoint, Microsoft OneDrive, Citrix ShareFile, Office 365 and Dropbox, whereas Google Workspace is most compared with Microsoft Exchange Online, Amazon WorkMail, Google Cloud Storage, IceWarp and Citrix ShareFile. See our Box vs. Google Workspace report.

    See our list of best Cloud Storage vendors and best Content Collaboration Platforms vendors.

    We monitor all Cloud Storage reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.