Coupa Invoice vs QuickBooks comparison

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Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"The most valuable feature of this solution is the user interface, which is extremely simple and very modern compared to other similar software available."

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"The most valuable feature of QuickBooks Desktop is its ability to import into QuickBooks Online files easily.""QuickBooks Online Payroll offers a range of online customizations and advanced features.""QuickBooks Online has improved my organization by offering a vast array of integrations with other products that allow you to improve process efficiencies while keeping the cost of your ERP or accounting software affordable.""They have, "Let's walk you through it," introductions, to show you how to use it.""It is user-friendly, making it accessible for business owners who often handle their own bookkeeping.""The solution is stable.""The most valuable feature of the solution stems from its reporting capabilities.""QuickBooks is known for its inventory and manufacturing features, it's a versatile accounting software that covers various aspects of financial management."

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Cons
"Pricing and partner support could be improved."

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"In their journal entries, you cannot use Accounts Payable or Accounts Receivable more than once. For example, I owe company "A" $100, so company "A" is Accounts Payable, and I just want to list it one by one by one. If I want to add more companies, say, company "B" with $200, I can't list Accounts Payable in that entry. I would have to just say, company "A", $100, company "B", $200, Accounts Payable, $300." That's a shortcoming of it.""The customer response team is slow and sometimes causes the user to have a loss.""The main issue we are facing is related to licensing and the need to review invoices and product-wise details for international clients.""We would like to have data conversion and upload applications included, without having to pay separately for them.""While the data protection is commendable, there is room for improvement in the dashboard.""The search functionality in the solution has shortcomings that can be improved in almost every area of the solution.""The solution's import function can be quite complex and not as smooth. Importing data is a more complex process compared to the straightforward export feature.""In terms of expansion, we stopped using QuickBooks POS at some point because you can’t scale. We couldn’t scale to more than 32 locations when the business grew. The scalability, support and price could be improved."

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Pricing and Cost Advice
  • "According to what I've heard and understood, it's on the pricey side."
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  • "When I first started, the only other options were the very expensive programs. QuickBooks Desktop you can find anywhere between $200 and $300 on Amazon or Costco."
  • "It is a bit on the high side, but it is affordable."
  • "The price point is higher because you are paying for a whole year in advance. They recently moved to subscription pricing."
  • "Regarding pricing, QuickBooks needs to make its point-of-sale system more affordable to onboard more small businesses. Many retail stores need a retail ERP, and QuickBooks POS is a good option. The pricing is a barrier for some businesses. If QuickBooks offered a more affordable package, it would be easier for businesses to choose QuickBooks POS and get the benefits of a retail ERP. It also gives you discounts."
  • "QuickBooks is an amazingly priced solution since it's a very cheap product, making it so good for small organizations since you can get a lot out of it without paying a large amount."
  • "The pricing is considered reasonable and reflects the value provided, falling neither in the extremely expensive nor very cheap category."
  • "It is relatively expensive."
  • "They're trying to catch up with more expensive platforms, so they switched to a subscription model, which makes it even more expensive."
  • More QuickBooks Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:The most valuable feature of this solution is the user interface, which is extremely simple and very modern compared to other similar software available.
    Top Answer:According to what I've heard and understood, it's on the pricey side. I'm not sure what the exact figure is. But I'm sure you can find it online. You should be able to find that on the site if you… more »
    Top Answer:Pricing and partner support could be improved.
    Top Answer:One of the aspects I appreciate the most is its remarkable user-friendliness.
    Top Answer:The solution's import function can be quite complex and not as smooth. Importing data is a more complex process compared to the straightforward export feature.
    Ranking
    5th
    out of 43 in Billing Software
    Views
    301
    Comparisons
    182
    Reviews
    1
    Average Words per Review
    652
    Rating
    9.0
    3rd
    out of 43 in Billing Software
    Views
    439
    Comparisons
    220
    Reviews
    11
    Average Words per Review
    530
    Rating
    8.0
    Comparisons
    Learn More
    Overview

    Coupa Invoice is a cloud-based invoice management solution provided by Coupa Software. It is part of the broader Coupa Business Spend Management (BSM) platform, which helps businesses streamline their procurement, invoicing, and expense management processes.

    Coupa Invoice is designed to simplify and automate the accounts payable workflow. It allows businesses to digitize their invoice management process, enabling electronic submission, approval, and payment of invoices. With Coupa Invoice, organizations can reduce manual data entry, improve invoice accuracy, and enhance overall efficiency.

    Coupa Invoice Features:

    • Invoice Capture: Coupa Invoice provides options for capturing invoices electronically, such as through email, supplier networks, or direct integration with suppliers' systems. This eliminates the need for manual paper-based invoice handling.

    • Automated Workflow: The solution offers configurable approval workflows, allowing organizations to define approval processes based on their specific business rules. It streamlines the review and approval of invoices, reducing bottlenecks and enhancing collaboration between stakeholders.

    • Exception Management: Coupa Invoice includes functionalities to identify and manage invoice exceptions, such as discrepancies, errors, or missing information. It helps streamline the resolution of issues and reduces delays in the payment process.

    • Supplier Collaboration: Coupa Invoice enables suppliers to access a self-service portal, where they can submit invoices, track invoice status, and communicate with the organization's accounts payable team. This fosters collaboration and improves communication between buyers and suppliers.

    • Integration and Analytics: Coupa Invoice integrates with other modules of the Coupa BSM platform, such as procurement and expenses, creating a unified system for managing spend. It also provides reporting and analytics capabilities to track invoice status, payment performance, and invoice-related metrics.

    Coupa Invoice Benefits:

    • Automation and efficiency in invoice processing.

    • Improved accuracy and compliance with business rules.

    • Faster approval cycles and improved cash flow management.

    • Enhanced collaboration with suppliers through a self-service portal.

    • Cost savings through reduced manual processes and errors.

    • Reporting and analytics capabilities for insights and decision-making.

    • Integration with the Coupa BSM platform for end-to-end spend management.

    Reviews from Real Users

    The Account Manager at a financial services firm says that "The most valuable feature of this solution is the user interface, which is extremely simple and very modern compared to other similar software available."


    QuickBooks Desktop is a robust accounting software solution that provides a comprehensive set of features for small to medium-sized businesses. It offers advanced functionality, industry-specific versions, and integration capabilities to streamline financial management tasks. By utilizing QuickBooks Desktop, businesses can efficiently handle their accounting needs, generate accurate financial reports, and make informed decisions to drive growth and success.

    QuickBooks Desktop Features:

    • Invoicing: QuickBooks Desktop allows users to create customized invoices with their company logo, track invoice status, and send invoices to customers directly from the software.
    • Expense Tracking: Users can easily track and categorize expenses, import expenses from bank accounts or credit cards, and attach receipts for record-keeping.
    • Financial Reporting: The software offers a wide range of pre-built reports such as profit and loss statements, balance sheets, and cash flow statements, providing valuable insights into the financial health of the business.
    • Bank Reconciliation: QuickBooks Desktop simplifies the process of reconciling bank accounts by automatically matching transactions from the bank statement with those in the software, reducing errors and ensuring accurate financial records.
    • Inventory Management: Businesses can efficiently manage their inventory with features like tracking stock levels, setting reorder points, and generating purchase orders to ensure optimal inventory levels.
    • Payroll Processing: QuickBooks Desktop provides payroll functionality, allowing users to easily calculate employee salaries, track time, manage payroll taxes, and generate pay stubs.
    • Customer and Vendor Management: Users can store customer and vendor contact information, track interactions, and maintain a complete record of transactions with them.
    • Chart of Accounts: QuickBooks Desktop enables users to create and customize a chart of accounts that aligns with their business structure and financial reporting needs.
    • Budgeting and Forecasting: Users can create budgets for different accounts and track actual performance against projected amounts, aiding in financial planning and decision-making.
    • Integration Capabilities: QuickBooks Desktop integrates with a wide range of third-party applications, such as CRM software and payment gateways, allowing for seamless data transfer and workflow automation.

    QuickBooks Desktop Benefits:

    • Robust Accounting Functionality: QuickBooks Desktop offers a wide range of accounting features, including invoicing, expense tracking, bank reconciliation, and financial reporting. It provides comprehensive tools to handle all aspects of financial management.
    • Advanced Reporting Capabilities: The software provides in-depth reporting capabilities, allowing businesses to gain valuable insights into their financial performance. Users can generate customized reports, track key metrics, and make data-driven decisions.
    • Industry-Specific Versions: QuickBooks Desktop offers industry-specific versions tailored to the unique needs of different businesses, such as retail, manufacturing, and professional services. This ensures that businesses have access to features and functionality relevant to their industry.
    • Customization Options: Users can customize QuickBooks Desktop to align with their specific business requirements. They can create personalized invoices, set up unique chart of accounts, and customize templates to reflect their brand identity.
    • Integration with Business Applications: QuickBooks Desktop integrates with a variety of business applications, allowing seamless data exchange and reducing manual data entry. Integration with CRM software, payment gateways, and other tools streamlines workflows and improves overall efficiency.
    • Data Security and Control: With QuickBooks Desktop, businesses have control over their financial data as it is stored locally on their own systems. This gives them peace of mind regarding data security and privacy.
    • Scalability: QuickBooks Desktop is suitable for businesses of various sizes, from small startups to larger enterprises. It can handle growing data volumes and provide scalability as businesses expand.
    • Offline Access: Unlike cloud-based accounting solutions, QuickBooks Desktop allows users to access their financial data even without an internet connection. This can be beneficial in situations where internet access is limited or unreliable.
    • Longevity and Established Reputation: QuickBooks Desktop has been a trusted accounting software for many years and has built a strong reputation. It is widely used by businesses globally, providing assurance of its reliability and stability.
    • Dedicated Support: QuickBooks Desktop offers customer support through various channels, including phone and email. Users can get assistance with any technical issues or questions they may have.

    Reviews from Real Users

    Mimi Evans, owner & operator at Fearless Bookkeeping Services LLC, writes that QuickBooks Online has “Useful importing capability, beneficial inventory module, but lacking automation”

    Another PeerSpot user, managing Partner at a tech services company, states that QuickBooks Online “Provides excellent tracking of my finances and is easy to use and deploy”.

    Max Rubin, CFO at Make The Switch, says that "QuickBooks Online has improved my organization by offering a vast array of integrations with other products that allow you to improve process efficiencies while keeping the cost of your ERP or accounting software affordable."


    Sample Customers
    Sanofi, Alder Biopharmaceuticals, Amerinet, Armstrong Worldwide Industries, Auction.com, FirstMerit Bank, Grass Valley, Intermedia, NEC, NPL, ON24, Pandora, SCI, CSAA Insurance Group, World Vision
    West Egg
    Top Industries
    VISITORS READING REVIEWS
    Computer Software Company30%
    Real Estate/Law Firm12%
    Manufacturing Company8%
    Outsourcing Company5%
    REVIEWERS
    Financial Services Firm38%
    University13%
    Retailer13%
    Individual & Family Service13%
    VISITORS READING REVIEWS
    Computer Software Company15%
    Financial Services Firm9%
    Legal Firm9%
    Real Estate/Law Firm9%
    Company Size
    VISITORS READING REVIEWS
    Small Business32%
    Midsize Enterprise15%
    Large Enterprise53%
    REVIEWERS
    Small Business77%
    Midsize Enterprise8%
    Large Enterprise15%
    VISITORS READING REVIEWS
    Small Business54%
    Midsize Enterprise9%
    Large Enterprise37%

    Coupa Invoice is ranked 5th in Billing Software with 1 review while QuickBooks is ranked 3rd in Billing Software with 16 reviews. Coupa Invoice is rated 9.0, while QuickBooks is rated 8.0. The top reviewer of Coupa Invoice writes "Integrates seamlessly, is simple to install, and has responsive internal technical support". On the other hand, the top reviewer of QuickBooks writes "Though the solution has great reporting capabilities, search functionality is an area in the product that needs improvement ". Coupa Invoice is most compared with IBM Maximo and NetSuite ERP, whereas QuickBooks is most compared with Puzzle, IBM Maximo, Salesforce Quote-to-Cash, SIRIUS Abak360 and Stripe Billing.

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    We monitor all Billing Software reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.