IBM Datacap Benefits

Matthew Rybak
Operations Specialist at Fairfax Data Systems
We use a lot of in-house ECM solutions and a lot of different technology solutions. We have our own CRM system. As far as Datacap and FileNet go, we scan in a lot of our documentation and have a lot of automated workflow structures for building RFPs in the government sector. Therefore, we can take a lot of information and scan it in, then it can tell us the differentiation in documents, etc. We try to be as paperless as possible. It's mostly digital these days. I'm working with the Connecticut State Troopers right now. We're implementing a Datacap and FileNet system for them. Their goal is to have their sex offender registry unit: * They have about 120 to 150 mailed letters that come in every month or within a cycle of three months (90 days). * They have to tell people the location of theses individuals, where they are, what they're doing, and if they're still in the same location. * They have to track and make sure that no one is being harmed by these individuals who have committed crimes. Thus, we have integrated a system, which should be going live in the next few weeks for them. The Datacap and FileNet systems will work in tandem together to pull the information from the letters, mailing, and forms which have been sent out for the sex offenders into the system. Everything will be an automated workflow structure so they don't have to hire ten people to sit there and type in all the information or scan the information in and still have to type it. It should automatically pick up a lot of the details which are already on the documents, then be able to flag specific individuals, and tell the people who are working at the state trooper facility, "We need to check up on this person. This person moved." This is one specific example that I could give you as far as the benefits go. It's a lot of time and money saved, and ultimately, it protects more people, because there is less human error. If someone is typing in the information and they screw up, it could be detrimental and somebody could end up getting hurt in the process. So, there are a lot of different perks to it. View full review »
TonyNguyen
Senior Engineer at a tech services company with 51-200 employees
As a partner, 60 to 70 percent of the organizations we work with are in the financial industry: big banks and mortgage lenders. We find that we bring them a solution for separation of what they call "blob documents," large PDFs that contain anywhere between 100 and 200 document types. They want a solution to crawl through those documents, to break them apart, to understand the boundaries of the documents and identify them and, after that, to extract information from those documents. View full review »
Rajan Merchant
Datacap Practice Director at a tech services company with 1,001-5,000 employees
For the customers we work with as a partner, a lot of times the solution is geared at introducing efficiencies for the mailroom. If you think about an insurance company, where they're getting a lot of paper coming in, they traditionally have to scan it and have someone sit there and key from that image. Datacap can take a document, maybe not having seen it before, and can classify it automatically. It can do OCR, extract all the data from it automatically. With it, they're really introducing real cost savings because the documents go straight through, don't have to be touched, handled as much, can go to the back-end systems more quickly. There is real efficiency that gets introduced through technologies like Datacap. View full review »
Troy Desbarres
Architect at a tech vendor with 11-50 employees
We are thought leaders in the capture and imaging space. What we do is we help companies figure out how to use advanced imaging techniques, processes, best practices, and other tools, such as ODM or RPA. Our goal is to generate as much highly valuable output as possible. View full review »

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