M-Files Overview

M-Files is the #7 ranked solution in our list of top Enterprise Content Management tools. It is most often compared to SharePoint: M-Files vs SharePoint

What is M-Files?

M-Files provides a next generation intelligent information management platform that improves business performance by helping people find and use information more effectively. Unlike traditional enterprise content management (ECM) systems or content services platforms, M-Files unifies systems, data and content across the organization without disturbing existing systems and processes or requiring data migration. M-Files breaks down silos by delivering an in-context experience for accessing and leveraging information that resides in any system and repository, including network folders, SharePoint, file sharing services, ECM systems, CRM, ERP and other business systems and repositories. Thousands of organizations in over 100 countries use M-Files for managing their business information and processes, including NBC Universal, Rovio and SAS.

M-Files website
Buyer's Guide

Download the Enterprise Content Management Buyer's Guide including reviews and more. Updated: July 2021

M-Files Customers
Comcast, Rovio, OMV, Sagem, UNEP, Elekta, Caverion, SAS, HCP, Yokohama
M-Files Video

Pricing Advice

What users are saying about M-Files pricing:
  • "They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."

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Laurie NYlund
Director of IT at JH Kelly
Real User
Top 5Leaderboard
Good workflows, and it is easy to use with a dashboard that improves contract visibility

What is our primary use case?

The predominant reason we use M-Files is for the legal team to be able to manage contracts and the signatures between those and the change orders. We're a construction company, and when we have a contract to go build a building and they want to change it, you have to have a change order. We use M-Files for storing those types of legal documents.

Pros and Cons

  • "Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."
  • "The integration with other products needs to be improved."

What other advice do I have?

My advice for anybody who is looking into implementing this product is to do a pilot first. After you do your research, do an actual pilot before you commit because everyone has nuances and you might find out that it is not what you want, or that it doesn't really do what you think it's going to do. It is not the simplest product to use but because of the robustness of its feature set in the ability with the workflows, and the APIs, to do just about anything you can imagine with it, that's very valuable. I wish it was a little easier to use because we have to spend more time than I'd like with…