Microsoft Purview Primary Use Case

SAURABH-PRAMANICK - PeerSpot reviewer
Vice President at Morgan Stanley

The use cases for the solution include data governance, metadata management, creating business grocery, doing data lineage out of the data within the entire data stack and technology stack, and, at the same time, creating data stewardship using the policy procedures. We're implementing the policy procedures, and using workflows for automating the task. 

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Peter West - PeerSpot reviewer
Managing Director at Pesaro IT

I'm an IT consultant, and I have several clients ranging from small businesses and start-ups to large FTSE 100, multi-billion-pound companies. I've implemented Purview from a data security perspective, such as aggregating data using the DLP and AIP (Azure Information Protection). The point of Purview is to enable companies to have a grip on their data and create rules, policies, and visibility around that.

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James McDowall - PeerSpot reviewer
Senior Microsoft Consultant at a tech services company with 11-50 employees

My organization had a large amount of sensitive data stored primarily in SharePoint Online. We also operate in a highly regulated industry. Therefore, we wanted to take advantage of some of the features offered by Microsoft Purview. Initially, we focused on sensitivity and retention labels, but we later expanded to include data loss prevention and benchmarking our data against the built-in regulations offered by Purview.

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Buyer's Guide
Microsoft Purview
March 2024
Learn what your peers think about Microsoft Purview. Get advice and tips from experienced pros sharing their opinions. Updated: March 2024.
765,234 professionals have used our research since 2012.
Nitin Kakkar - PeerSpot reviewer
Senior Manager Data Supply Chain at a tech services company with 10,001+ employees

We are using it for governance on the cloud data migration. When people want to see legacy application Hadoop to Azure, we use the solution to gain some governance aspects and integrate it with Synapse on the final layer, which is the transform layer of the data lake. 

Purview was included at a single location in eastern Canada. There are close to 1,000 users.

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Daniël Zadrosz - PeerSpot reviewer
M365 Consultant at Advantive

We use it to integrate the audit log with Power Platform to extract all the relevant information and explore to what extent we can enforce certain retention and sensitivity levels. We need to enforce those levels on data locations like Microsoft Dataverse. We also need to determine how to process SharePoint lists that are being fed by Power Apps or Power Automate flows.

I also work with a lot of legal departments, and we're working on legal matter management, where documents need to be retained for a certain amount of time and then they need to be processed.

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Ian Santillan - PeerSpot reviewer
Data Architect at Hitachi Solutions

As a Microsoft partner, we specialize in selling Microsoft products to our clients. Microsoft Purview serves as a typical data cataloging tool within our data governance projects.

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Hanuman Devineni - PeerSpot reviewer
DB Architect at a retailer with 5,001-10,000 employees

We use Purview for data cataloging and to build the DME (Data Management Environment) for enterprise data. We also use it to understand the insights of how data is flowing across systems, from ERP systems to our data warehouse and the installation layer. This helps us to look at data classifications and where exactly sensor data is being used. It gives us a bird-eye view. 

There are two primary use cases. One is to build the data catalog for our enterprise data, and the other one is to build the lineage. These serve to provide a clearer understanding of the data aspect.

There are two things: I'm more specific about data for Purview. There are two types of tools in Purview, but I have exclusively used data Purview. Purview is basically the one for data governance, and there is for enterprise-level security. I am more involved in the data governance aspect.

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SR
Manager at United Healthcare

We do a lot of projects for state governments in the US. One of the states had a vast amount of data, around 20 years worth, spread across various systems. We had non-relational databases, files, Snowflake, Oracle, Excel, and more. We aimed to turn this data into meaningful information, track its lineage, and identify problems. I did the proof of concept for this.

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Bipin Prakash - PeerSpot reviewer
Director of technology at a performing arts with 201-500 employees

We use the solution to defend endpoint workloads and prevent data loss. We also use it for governance.

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HG
Security consultant at LTI Mindtree

I am a system integrator for Microsoft Purview. I have assessed some customers who already have Microsoft Purview because of their E5 license. However, they are not aware of Purview's capabilities. Purview is a relatively new product that provides an end-to-end data security lifecycle solution. It allows us to review our data with a data governance solution, classify it, protect it, and prevent data breaches. I have worked on almost all aspects of Purview.

We have assessed some customers and provided them with use cases such as using Purview to protect confidential data recovery. This allows them to manage their own workflow for vendors on a contractual basis. We have multiple use cases for Purview.

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NS
Sr. Architect at a computer software company with 201-500 employees

I was working for a nonprofit here in Kansas called Children International. I was a global data engineering manager, and I was tasked specifically with developing a data governance program. And at the same time, that's right when Purview came out. So I spent a year in that realm. I've been very plugged into Purview ever since.

The main use is data governance. Now, not every firm is necessarily at that maturity level when it comes to understanding data as an asset. So, a lot of companies can use it just as a data dictionary, a business glossary, which is nice, but it doesn't give the entire picture of what Purview can actually do, and so, actually, there were a dozen of implementations of Purview that I have been a part of in the past. I've led as a consultant and an architect. I'd say maybe I have used twenty-five percent of every feature that it has to offer. I am still kind of catching up with the rest of the features.

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NS
Microsoft architect at Kyndryl

We use Microsoft Purview to protect sensitive transactional data. We can control organizational policies such as who can monitor the system and how data is shared between managed apps and enrolled devices. We create the data loss prevention policy.

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Luke Greening - PeerSpot reviewer
Corporate Data Specialist at a tech services company with 1,001-5,000 employees

We are a partner and work with different organizations. We go through a number of activity phases, such as initial discovery, understanding their data to see what is and is not sensitive, and then using Microsoft Purview. 

We use Microsoft Purview to provide sensitive information in building out a roadmap in terms of classification, protection, and lifecycle management. We then determine what kind of use case is most common for other work we would look for and fill in the gaps with the customer. Microsoft Purview's vast features and capabilities really depend on what we learn in those workshops and where that organization is looking to go over a period of time. So if one of the key areas is the mitigation or prevention of data breaches, we can help with that. 

We can also help protect content, especially when it is sensitive and involves individuals. We can also help businesses change their processes to help ensure users know what their preferences are and how to use the user tools.

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Jonathan Bloom - PeerSpot reviewer
Solutions Architect, Data & AI at a consultancy with self employed

As a consultant, I work with clients to sell the idea of data governance. In doing so, we do POCs, proof of concepts, and MVPs, which are minimal, viable products. 

For Microsoft Purview, most of the time, it's also associated with other products -whether it's ADS, Synapse, Key Vault, Databricks, storage accounts, Kubernetes, et cetera. 

I also worked on a project to integrate it with processing. I created a data governance accelerator combined into two products, including Synapse, and we sell that to customers.

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RP
Data Engineer at a consultancy

I'm an implementer and an integrator. In my last project, I used Purview for a government organization, so we primarily used it for data governance and data lineage. We haven't used it with Microsoft 365. It's a portal that takes data from SQL Server and the data lake. We mainly work on the data governance and security side. About 20 business analysts use Purview. The company has around 100 people in the department.

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DavidSmith15 - PeerSpot reviewer
Data Governance Manager at a comms service provider with 1,001-5,000 employees

We need to catalog and assign terminology to all of our data to find all the personal information that we have within our copy systems.

Over the last three years or so, we have been using Kafka and nesting queues a lot. We wanted to bring in an orchestration engine to integrate seamlessly with our nesting system. We had a lot of legacy applications that are not that old, and we did not want to rewrite software components that we own to get the benefits of orchestration. That's where there is a need. One of the factors that will decide if the use of Camunda will spread out to more use cases in our company is the ease of integration.

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IE
CTO at a financial services firm with 10,001+ employees

As a financial institution, our objective is to replace our existing in-house project with a comprehensive solution for data cataloging, data provenance, scanning, drift detection, and overall data governance. We use Microsoft Purview to fulfill these requirements and enhance our data management capabilities.

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Mark Livingston - PeerSpot reviewer
Solutions Architect at a tech vendor with 1,001-5,000 employees

We utilize Microsoft Purview to manage our data classifications, identify sensitive information in our documents for certification protection and data loss prevention, and we anticipate employing insider risk management. While we haven't yet implemented insider risk management, it is part of our strategic plan and compliance assessment.

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Benjamin Chase - PeerSpot reviewer
Engineer at a university with 51-200 employees

Data loss prevention is a significant use case for us. I'm not on the security team, so I don't know exactly what kicked it off, but I believe we wanted Purview for the DLP capabilities first, and that led to us taking advantage of the other aspects of the solution. We have Azure, Purview, Defender, and all of the other Microsoft products. We're trying to leverage and use all of them. 

We have Intune for deployments and things like that. We're rolling out the zero-trust model right now. We use Jamf to manage our Macs because I'm not knowledgeable enough to Intune correctly, and it doesn't have the functionality that Jamf does. We can move over to Intune or whatever. So I think they're definitely trying to push me that way.

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Edgar Haro - PeerSpot reviewer
Manager Enterprise Data and Analytics at a construction company with 501-1,000 employees

To ensure compliance with numerous regulations for our data governance initiative, we employ Microsoft Purview for data classification.

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Prateek Agarwal - PeerSpot reviewer
Manager at Indian Institute of Management Visakhapatnam

It is our data governance solution. It has been very helpful for the data discovery and data governance part.

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PB
Enterprise data architect at a non-profit with 1,001-5,000 employees

We migrated everything to the Azure cloud. Microsoft Purview was coming up at the time, and we also started looking into their other products such as Microsoft Power Platform, particularly Power BI. We wanted to see how these particular tools can go head to head and how they would be useful. This is when we started with Microsoft Purview. The POC itself took more than a year because it was not easy. The tool was growing. It took a long time to get their product support help to fix some of the issues and features. 

In the last year, we started using it for a few things. One is mainly data protection. We mainly targeted the scenarios where when someone is sending a document in an email or labeling a document as confidential, what the person receiving the document can do. 

We are trying to cover Microsoft 365-related products. We are trying to use it for the data discovery process. That is the end goal. Across the organization, we want people to be able to find the data easily. There is a kind of data marketplace, and we started to use it for data discovery.

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EL
Enterprise Solution Architect at a government with 10,001+ employees

We use it for the creation of enterprise PSA, as well as for our enterprise data catalog and data governance.

This is a type of pilot project or proof of concept. Our organization wants to see how it works, how complex the maintenance side will be, and how effective and efficient it will be.

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MK
Cybersecurity Consultant at Cyberiage

We have implemented Microsoft Purview as a comprehensive DLP solution for our clients across Europe, Africa, and the Middle East to protect their data and help them classify, identify, and investigate who and how the data is being accessed.

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KK
Office 365 administrator at a media company with 1,001-5,000 employees

I've been using it to help track data from employees or messages. I can use it to see the routing of ongoing and outgoing confidential data. We can audit logs to see the history of particular mailboxes. Auditing has been a very helpful feature. 

It helps with the discovery of overall licenses and security labels. You can find out if any type of security has been triggered or if any type of particular content is being shared with specific users. Using content search, we can manually search for all types of things and see different types of details. 

It helps us with data loss prevention to make sure that nobody actually is accidentally sharing any confidential information, such as legal documents, health information, and personal identity verification numbers. 

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Afeez Olaboye - PeerSpot reviewer
IT security analyst at a financial services firm with 1,001-5,000 employees

We use Microsoft Purview for DLP capabilities and email encryption.

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FM
Cloud Architect at a marketing services firm with 11-50 employees

In both my previous and current organizations, I've worked with Microsoft Purview. While my previous company had a premium license for all services, my current one doesn't. At my previous company, I used Purview to design communication compliance policies, likely leveraging some pre-built policies from Microsoft security. Initially, we lacked a specific goal, but my exploration of the platform led me to pursue a cybersecurity certification to optimize its use. This helped me design DLP policies more effectively and implement signing for communication compliance policies. Recently, I discovered eDiscovery and its value for exporting large datasets for specific employees based on their protection level. Lastly, I found its activity tracking feature particularly useful for monitoring employee movements in our large, partially remote workforce of nearly 100 employees, with less than half in the main office. This tracking proved valuable for detecting potential data leaks during employee departures. I briefly explored Insight Risk Management during a one-month license trial.

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Vundavalli Gowtham - PeerSpot reviewer
Information Security Analyst at LTIMINDTREE

We are integrating Purview with Copilot. We are creating prompts in Copilot for whatever we require from Purview. There are multiple scenarios where we create something in Purview: eDiscovery, auditing, labels, and data loss protection alerts. It is something like the parent application for the data loss alerts.

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SV
Data Architect at a venture capital & private equity firm with 501-1,000 employees

Our goal was to provide insights into the latest data entries, implement governance measures, identify and classify sensitive data, and address specific business use cases. The primary use cases revolved around establishing a comprehensive data lineage, accompanied by pertinent metadata. This was primarily aimed at providing a business-centric dashboard, enabling stakeholders to visualize how data moves from one point to another and ultimately reaches the target. 

In my experience, I've utilized it on Windows machines with Blackfish without encountering any issues.

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KP
Team Lead at a financial services firm with 10,001+ employees

The main use case is DLP, for alerts and insider risk management.

It is very important for our organization because ours is a very data-heavy organization. We process a lot of data on a daily basis, and we need to check where the data is coming from, how it is being classified, where it is being sent, and whether it is being used by the intended user. We need all the security controls.

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Albert Hoitingh - PeerSpot reviewer
Sr. Consultant Microsoft 365 Compliance at a tech services company with 51-200 employees

We use the platform to comply with regulations, and our specific use cases are information protection, information governance, data loss prevention, and insider risk mitigation.

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AR
Director IT enterprise architecture at a tech vendor with 5,001-10,000 employees

We have got all kinds of things to include in it. Specifically, we are looking at the data classification piece and the data protection piece that goes into it. Those are the two immediate cases. We have got ECIF partners helping us with it, and Microsoft is heavily involved. These are the two initial ones, but as we continue to expand, we are going to bring more functionality under the purview of Purview. Those are the broader use cases right now, but the idea behind it is to simplify the landscape. 

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CL
SharePoint Consultant at a tech services company with 11-50 employees

I see many customers these days looking into Microsoft Purview syntax and mainly using the solution for data lineage and data governance. The customer wants to be able to understand data a bit more within the organization and be able to classify and protect sensitive data and understand what it is. 

My company works with the healthcare and financial sectors.

Microsoft Purview can give good information on the cause of the breach, and that comes into the forefront of many organizations nowadays to know how to protect data not only from external sources but also internally as well.

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ND
Senior Consultant at a tech consulting company with 1-10 employees

We use Microsoft Purview to protect and govern our information.

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VO
Cloud Architect at a comms service provider with 51-200 employees

We use it for the text of emails. We use it to keep track of groups as well. We also use it to go through the mailbox of a former employee to retrieve the mailbox for a new employee. We use it for e-discovery and content search in emails across our organization.

We use it internally for just a few use cases. I know there are a lot of connections between it and other Microsoft applications and multiple clouds, but we don't have those use cases currently.

We carry out implementations for customers on these particular solutions. For example, if we're selling a Microsoft 365 solution to them, we use it to secure their data, especially their emails through backup, and SharePoint.

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LW
Solutions Architect at a non-tech company with self employed

I have mostly used Purview for the Content search. For example, if our CEO wants to look into whether a certain type of conversation is taking place in all of the data, we use the Content search. 

The second most common scenario for which I use Purview is endpoint DLP, where we have blocked USBs and different browsers and implemented other endpoint policies.

There is also a new feature that we are trying to use, the Privacy Risk Management, where we are trying to upload the fingerprint data of our users to use it on our endpoint devices. We are replacing Windows 11 for Business.

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CP
IT architect at a tech vendor with 1,001-5,000 employees

I use their information protection labels. 

Information protection labels help us classify and protect data from unauthorized access.

An organization architect has to design the labels to describe the criticality of the data.

For example, we'd put labels and restrictions on certain data, like salary details, which would only be available to HR and certain managers. 

We can also classify policies based on the organization. Workloads and attachments are labeled so that they can not be shared outside of the classification label. 

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PN
INFORMATION SYSTEMS AND SECURITY CONTROL OFFICER at a financial services firm with 1,001-5,000 employees

Most use cases are for DLP, data loss prevention, policies, and archiving, as well as creating retention policies and audit logs. 

If you want to do e-discovery searches, like tenant-to-tenant migration, or saving mailboxes to import into other mailboxes, you can use Purview for this as well.

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DB
Azure DevOPs Engineer at CyberGate Defense LLC

We are using Microsoft Purview for Azure Information Protection and DLP to create automatic labeling and policies for sensitive labels. We are also using Insider Risk Management, Communication Compliance, and Records Management for our client.

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RS
Consultant at a financial services firm with 10,001+ employees

Microsoft Purview has several built-in solutions, including data loss prevention, e-discovery, life cycle management, and information protection. It functions as a DLP tool and includes a compliance portal that enables integration with various other solutions to ensure compliance. Therefore, it provides readily available integrations.

The solution deployed as a SaaS.

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RY
Software Development Engineer at a computer software company with 501-1,000 employees

Our IT team, data engineering team, and data science team all rely on Microsoft Purview for a unified data repository. We maintain a table for storing sensitive data with segregated access. To readily understand the data types within, anyone can simply leverage Microsoft Purview's classification system. By selecting a specific classification, users gain access to relevant table details.

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SK
Sr Consultant at a tech services company with 1,001-5,000 employees

I'm a cloud consultant and prefer Azure Purview as a governance tool. A few of my clients are in the banking sector, including global and Indian banks. They need a centralized solution for compliance and governance. 

I haven't used Purview much for SaaS or device management, but I have explored the SaaS services and PaaS in terms of other tools that can be integrated with Azure Purview. Our clients often have an ETL solution that's in Azure directly. Most of our clients use Synapse Analytics or Databricks. One of our energy clients in Australia has the same use case for data platform implementation. They have some unstructured data on-premises, and it goes back to the Azure storage account as raw data. They do some transformation with the help of an ETL tool. For agentless forecasting, they do model training with the help of Databricks or Azure machine learning. They'll use Power BI for visualization, but Purview is the centralized governance tool.

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MS
Software Engineer at a tech vendor with 1,001-5,000 employees

Microsoft recently changed the name of this solution. It was previously called Microsoft Compliance Center. Purview has multiple functions, but I primarily use it for records management. I also use the Audit Center for getting audit details about various aspects of the Microsoft 365 platform.

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PO
Works

I use the solution as a data catalog, to scan databases and report data insights. 

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JP
Innovation at a tech vendor with 10,001+ employees

We use the product to prevent the loss of personal information across Microsoft 365. 

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RR
Data & Analytics Consultant at a tech services company with 51-200 employees

The primary purpose is to catalog all the different data sources. The idea is to get insight into what is available and, more importantly, to document and better understand the data quickly and easily. You're not doing any manual work, you're just scanning sources, which means you can automate it. It automates the majority of the documenting process.

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DC
Director of IT at a tech vendor with 51-200 employees

Our client was looking to do data governance and we decided to implement Microsoft Purview for them. The client did not have very specific requirements, because they had no idea what to do with data governance and they wanted someone who could kick-start things. We implemented the basic functionalities for them.

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KB
Solution Specialist at LobsterPot Solutions

We're building a new system from scratch for our clients and wanted to include the data governance. Their solution is hosted in Azure and it seemed logical to go with something that fits with that. I'm a solution specialist and we are partners with Microsoft. 

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Buyer's Guide
Microsoft Purview
March 2024
Learn what your peers think about Microsoft Purview. Get advice and tips from experienced pros sharing their opinions. Updated: March 2024.
765,234 professionals have used our research since 2012.