Microsoft Power Apps Scalability

TH
IT Specialist (INFOSEC) at a government with 10,001+ employees

While we're still in the early days and need to develop it more, I'll be asking for 30 subscriptions initially. Within business architecture here, we're probably going to be somewhere between 10 to 15 analysts. Right now, we may only have ten as we are still building the business case.

It's unlimited where you can implement this. The scalability just depends. With the continued support within an in-house setup, you can make it what you want. It's my understanding that the scalability is really unlimited.

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Emad Shahroodi - PeerSpot reviewer
Global BIM Lead W&M at a outsourcing company with 10,001+ employees

Scalability depends on the knowledge and skill set of the users. My user community has been in range from seventeen hundred to five.

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Nayeem Mohammed - PeerSpot reviewer
Account and Delivery Head at Jade Global

It is scalable. We have a lot of ground for it to scale it up, and add more and more apps or users can be added as per our business requirements.

It's being used widely by many people, in fact. However, it's hard to pinpoint the exact number of people who benefit from it. Anyone can quickly learn how to use it as well. 

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Buyer's Guide
Microsoft Power Apps
April 2024
Learn what your peers think about Microsoft Power Apps. Get advice and tips from experienced pros sharing their opinions. Updated: April 2024.
768,578 professionals have used our research since 2012.
Yen-Ju Su - PeerSpot reviewer
Deputy Manager at Ernst & Young

The solution is scalable. It's also adjustable. 

We have around 200 people using the product.

We do plan to increase usage. 

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CP
Director, Program Innovation & Improvement Medicare at UPMC

The scalability of Microsoft PowerApps is limited.

We have a few thousand users in our organization. They are completely different. Most are individual contributor roles, but who uses what for what varies greatly.

It is being used extensively, and I'm sure there are plans to expand its use even further.

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OC
Lean Manager at GrupoPhoenix

It should be easy to scale up Power Apps. I don't know because I was only working with one connection through SharePoint.

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Jadin Benjamin - PeerSpot reviewer
Project Manager at a manufacturing company with 10,001+ employees

Right now, I can't say much about the solution's scalability. At the moment, we are using it for a few users, but I think we plan on increasing our scope in about two years. This would be about 1,700 people in France on the Continental retail side. 

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Ayush S - PeerSpot reviewer
Automation Developer at a energy/utilities company with 1,001-5,000 employees

The solution is very scalable. I rate the scalability an eight out of ten. Around 50,000 to 60,000 people are using the solution in our organization. It is accessible to the whole organization.

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KR
Oracle eBS Solution Architect at Raiffeisen Bank International AG

We have approximately 1,000 people using the solution. There are some applications that we will increase the usage of. However, this depends on the use case.

The scalability of the solution depends on the use case of the application being used.

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CP
Senior Product Manager Data Science at a insurance company with 1,001-5,000 employees

You cannot scale with PowerApps. PowerApps is still very much a point solution. The size is the size.

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HS
Director at a tech consulting company with 10,001+ employees

It is a scalable platform.

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VolodymyrPantelus - PeerSpot reviewer
Business Analyst at Infor

Since my previous company had a specific license agreement with Microsoft, the solution was scalable. The solution allowed for adding new licenses to the company on demand through a step-by-step procedure. This task was carried out during the first stage of the solution's deployment process after we discovered the need for additional licenses.

So, around 65,000 employees were using the solution in the environment flawlessly. Also, my previous company had plans to increase the number of users. The company had decided that since the platform was an excellent one, it should predominantly be used for small and medium processes. Management was planning to scale it up and was waiting for Microsoft to provide a more powerful capacity solution at a time when the company had around 1,00,000 employees.

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Prabhakar Meesaraganda - PeerSpot reviewer
Principal Software Engineer at Infosys BPM

I cannot speak to how scalable it would be. However, it may work best with a lesser amount of data.

We might have about 100 people on the solution.

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Muhammad Nadzir - PeerSpot reviewer
Consultant at Ernst & Young

You can easily scale the solution as needed. 

We have 500 people that use the solution. We use it quite regularly. We do not, however, plan to expand usage at this time. 

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SP
Associate Director at a insurance company with 10,001+ employees

It is scalable if we integrate with other applications like Power Automate and connect it with some other applications or some other databases like SQL. That said, in the current arrangement with SharePoint, we have some limitations. The moment the data increases, if we're able to integrate Power Automate, then surely it becomes a scalable application. Right now it can be scaled, however, it's not something that we are looking to do. 

There are maybe 60 to 70 users at this point of time actively giving us data, however, there could be other applications that people are using.

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MR
Head of Business & Cloud Services at Brm Soluções

The solution is scalable in regard to the number of users. Internally, we have five users but our clients have hundreds of users. 

The solution is not very scalable overall because it is not yet deployed on the Web Store, Microsoft Store, or Apple Store. 

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RafaelTardelli - PeerSpot reviewer
Data Engineer at NTT Security

It's scalable if we're talking about the database, about data warehouse, however, not about PowerApps. PowerApps is not scalable. It's scalable, in the sense that the app you can share for many users, however, you have to pay by user. Scalability isn't really applicable.

We're still not running it fully. We're just prepared to start testing. 

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KT
Senior Business Intelligence Consultant at a consultancy with 10,001+ employees

As with most Microsoft products, it's scalable. We recently deployed in a company in Burundi where they have 50 users. It requires two, sometimes three people for maintenance. Once the solution is set up, there's not much required. We'd like to scale nationwide but it ultimately depends on the cost. 

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AL
Sr. Technical Architect at a tech services company with 10,001+ employees

I believe it should be scalable. 

However, in our organization, we only have approximately 15 to 20 people who are currently using it.

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WilliamBowers - PeerSpot reviewer
CEO at Vertical Symmetry

We haven't fully launched a product yet, but I will say that development is quick and we can make changes quickly. I can't speak to the app's scalability just yet.

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KG
Vice President - Information Systems at a media company with 1,001-5,000 employees

We have about 300 users on the solution currently. We do have approximately 700 plus users on Dynamics 365, however, not all of them are using Power Apps.

The solution is pretty easy to scale. 

We pretty much use this solution on a daily basis. It's used a lot.

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YZ
Digital Transformation Project Manager at a wholesaler/distributor with 5,001-10,000 employees

We have plans to scale the solution in the future and it is very scalable.

We have approximately 35 people users using the solution in my organization and we plan to increase that number to 75.

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BENDER BENEDICT - PeerSpot reviewer
L3 Technical Support Engineer at SV Gaming Limited

We rarely scale when it comes to Power Apps. Once you deploy the application, that's it. So if you need to scale something more robust you probably have to deploy a new one.

Currently, there are over 500 users of Power Apps in our company.

We plan on expanding because it saves us a lot of cost in terms of the application that we currently use this for.

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AA
IT Senior General Manager at Abdul Latif Jameel

We have about 1,000 users on the solution currently.

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LP
Owner at 40+60 consulting

When the solution is properly designed at the implementation stage, the scalability is incredible, and the only limiting factor is the cost involved with scaling.

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AF
Project Manager at a tech company with 5,001-10,000 employees

It is scalable. About 150 to 200 people are using it. 

In terms of our plans to increase its usage, I'm moving to a different department and starting over. We might be scaling up in my new department. In the current department, they still need to figure out what they're trying to do.

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TP
IT Analyst at a tech services company with 10,001+ employees

In our organization, PowerApps is used by program managers, IT engineers, IT analysts, assistant consultants, and delivery partners.

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VT
Senior Consultant at a tech services company with 10,001+ employees

Microsoft PowerApps is a solution that can be easily scaled up.

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OO
Senior Programmer Analyst at Immigration and Refugee Board of Canada

We have more than 1,500 users in our organization. There are other users that will also be able to access the solution from the outside. With this particular solution, in terms of maintenance and direct work on it, we started off as a team of four, however, now we are a team of ten. We needed some more people to maintain the surrounding software. However, overall, it's been good.

We're not a small organization. We're pretty big. It's easier to focus on smaller projects rather than trying to implement something that's large scale.

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Joseph Vijayakumar - PeerSpot reviewer
Founder & CEO at Logesys Solutoins India Pvt Ltd

We use it for a very specific purpose, and therefore scalability is not really a factor for us.

We have about ten clients using the solution currently.

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Jaime López - PeerSpot reviewer
Solution Architect at Avanade

I don't have so much experience at this point, but I don't think we can do much about its scalability. I believe it scales by itself, but we cannot modify many properties or configurations to allow that. We are a multinational that operates globally, but I work at a regional office in Iberia. There are 700 people working in the company here in our region, but my company has around 20,000 employees globally.

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BR
Technical Lead at SmartIMS India Pvt.Ltd

Scalability is good. 

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EK
Power Platform Consultant at a computer software company with 501-1,000 employees

We have 200 to 300 people using the solution currently.

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AA
Executive Director at Ali 4 Solutions FZE

Because almost everyone uses Office 365, it is very simple to scale Microsoft PowerApps.

Our company has five developers among its users. Our clients, on the other hand, vary; we have one client who has over 500 users.

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Victor Arceo - PeerSpot reviewer
IT Operations Section Head at Toyota Motor Philippines Corporation

It is scalable.

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VS
Practice Lead at a consultancy with 10,001+ employees

Our implementation wasn't huge but the solution is scalable.  

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RE
Director, Product Management at a tech services company with 10,001+ employees

Scalability-wise, I haven't put any complexity behind my apps yet. I haven't really experimented with scaling them up. From what I can see on the tutorial videos I've found, it seems to be possible. However, I have not directly attempted to scale anything so far. I couldn't speak from personal experience on the matter. I'd love for it to be possible.

I do plan to increase usage in the future. There are a few people who have seen my apps who have definitely reached out to me and said, "Oh, this is great." I help them understand how you can use Power Apps themselves as not many people knew about the product before they saw my work. 

More and more people are using it within the organization. I'm not sure of the exact numbers, however. I still have not set up any session for Power Apps for training. I've done sessions for Power Automate, Excel, Word, and SharePoint. There just needs to be more training for awareness. This is a relatively new product. Maybe that's why it doesn't yet have the visibility.

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VB
Data Architect at a manufacturing company with 10,001+ employees

We haven't gone that far yet, so I'm not sure. We have almost 500 sales reps who use it.

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Hardland Moncayo - PeerSpot reviewer
Head of Software Engineering Department at a tech services company with 51-200 employees

This is a very scalable solution.

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GC
Business Consultant at a tech services company with 501-1,000 employees

For me, and the way I am using it, the tool is fine. I'm unsure if it would work on a very large scale for big, big companies.

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AR
Principal at a consultancy with 1-10 employees

The scalability is limited if you want to scale externally. A company needs to keep that in mind.

I only launched my first application sometime around Christmas, or just after. It's still quite new. I have about a dozen or so people that move in and out of it. It's just a small app.

As a company, we are quite small. All of our users would be external. And, due to the fact that the solution gets expensive for external users, it's not a solution we plan to expand upon or use for the long term. 

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CP
Information Technology Operations Analyst at a construction company with 10,001+ employees

There are some options for scaling the product but we haven't used them, so I am not sure about scalability. We have approximately 1,000 users.

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DG
Business Intelligence Consultant at FumAstra Management Consulting

Scalability is okay, but they recently changed the pricing. Depending on what we do and what we use it for, the pricing is a bit confusing now. They're also offering a bit of a delay on the adjusted pricing for those who have a certain subscription, so I'm still figuring out what that means for us.

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MS
Owner at a tech services company with 1-10 employees

Microsoft Power Apps is scalable. SharePoint is a farm. It is a big forest of machines interconnected by a messaging system, Windows Azure Service Bus. It can be understood as a telepathic network between the machines. As long as one machine is running, the system's running and as soon as more machines are adding the capabilities, the load is distributed automatically.

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Andy Chen - PeerSpot reviewer
Technical Manager at Coming Computer and IT services

We haven't really tested the scalability, however, we've noticed that, since everyone is working from home, it's much slower than if everyone works from the office.

With everything going on, we don't really have the right scenario to really test for scalability. That may happen in the future. COVID-19 has put a lot of plans on hold.

We currently have 12 people using it. They are mostly project managers and developers. We also have two sales people and the CEO on it.

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KW
EVP, Solutions at a tech services company with 11-50 employees

It's so scalable. We can scale to all the latest technologies and we can integrate with the social platforms. We can integrate with the document management system (SharePoint). We can integrate with the Active Directory exchange server. It's limitless.

It is so much more scalable once you have everything available over in the Dataverse so that you can write triggers and automate a lot of the BPM. Once you have everything with you, you can spin any dashboards, reports, schedules, and then those can go through mail alerts. You can schedule alerts through WhatsApp messages. You can schedule it through voice IVRs. You name a thing, or you can schedule it. You build it over here and then schedule it over there. 

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YH
Developer at Australian College of Kuwait

I believe the product is very scalable.

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AV
Solutions Architect at a tech vendor with 10,001+ employees

The solution is quite scalable. There are third party connectors, or you can design your own connectors if you like. It's very customizable, which makes it very flexible and easy to scale.

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Cameo Mbowane - PeerSpot reviewer
Chief Executive Officer at Customersoft Innovation

I am a bit concerned about scalability.

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KO
Vice President, Information System & Technology at a real estate/law firm with 1,001-5,000 employees

The version that I am using is not at an enterprise level. If you want to increase in size you have to purchase more licenses. It's scalable as long as you purchase the license.

We have more than 100 users in our organization.

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CK
Senior Manager at Macro Systems Limited

The stability could be better when it comes to performance.

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OB
Application Support Specialist at a aerospace/defense firm with 501-1,000 employees

I don't know if PowerApps is suitable for the enterprise level. When we need an enterprise solution, we don't use PowerApps because it's too complicated for the users and creates too many headaches for IT.

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RK
Chief Information Technology Officer at BMC Solutions

For sure, the solution is scalable. 

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Gustavo  Leo - PeerSpot reviewer
Founder at Helpbi

The solution is completely scalable when we are also using Microsoft Dataverse.

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LM
Architect director at Olimpiait

Its scalability is very good. This solution is in Microsoft cloud, so we don't need to worry about scaling it.

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SM
IT Manager at a printing company with 201-500 employees

At this time we have three to five users.

We are using this solution once a week, as we have only just started using it.

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it_user1340349 - PeerSpot reviewer
Enterprise Architect at a computer software company with 5,001-10,000 employees

Currently, there is a challenge in scaling up. We can't scale beyond large data.

We have approximately 10,000 users in our organization.

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BP
Intelligent Automation Lead (RPA & AI) at a tech services company with 501-1,000 employees

Microsoft PowerApps is not scalable. When compared to the other solutions that we've worked with, it's scalable. Everyone can build their own automation and there isn't a single repository where you can share or make sure that you're using the same automation. Everyone builds their own version of the same automation it's inefficient and at the same time, it is not scalable because if one thing breaks, you have to go update every process that you've automated.

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JB
CEO at a tech vendor with 51-200 employees

It is scalable. It is used by more than 200 people with different roles, but only two people directly work with it. 

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FR
Group Head of IT at a marketing services firm with 201-500 employees

The product is scalable.

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Yehuda Parnes - PeerSpot reviewer
Founder at Simplify IT

Microsoft PowerApps is both scalable and stable. 

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VM
Contractor/ Developer at a computer software company with 11-50 employees

It is scalable. We currently have 40 developers who use this solution. We plan to keep using this solution.

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VM
Contractor/ Developer at a computer software company with 11-50 employees

PowerApps is a scalable solution. At the moment, we have approximately 40 developers in the company who use it, and we expect to increase our usage.

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GG
Solution Architect IAM at a computer software company with 1-10 employees

I have no issues with the scalability of Microsoft PowerApps. For our purposes, it is quite scalable.

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Buyer's Guide
Microsoft Power Apps
April 2024
Learn what your peers think about Microsoft Power Apps. Get advice and tips from experienced pros sharing their opinions. Updated: April 2024.
768,578 professionals have used our research since 2012.