Planview Portfolios Scalability

BO
Planview Portfolio Support Analyst at Thermo Fisher Scientific Inc.

The ability to scale Enterprise One is great as you can integrate with tools like Power BI and then tools like Planview's LeanKit. Therefore, I consider that scalability to be great. We're building a working model right now.

We have executive leaders using Enterprise One. Overall users might be close to 4,000. I say that as that's how many users are in IT, and this is presently an IT tool for timesheet reporting. It's a pretty significant footprint, and the roles range from executive viewers, executives who just want to see reports, senior leadership, senior management, management, project managers, program managers, timesheet reporters, contractors, and then finance people who just need read-only rights to be able to see stuff. There are quite a bit of different roles that are using it.

The solution is being used daily by up to, plus or minus, 4,000 people. The organization is using it right now as it's an IT tool, however, there are other organizations that are not IT including HR, training, accounting, and other business units within the organization that are already seeing the value to it from a project management perspective. That footprint can grow and we may increase usage.

There are conversations within the company with others that want to use it, and that would turn the IT team, who owns it, into trainers for building out new administrative groups and coaching. There's just no one yet who has actually been implementing it as we're all new to the product.

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MK
Senior Analyst - Technology at LPL Financial

The version upgrades that they've done over the past two years have definitely increased the scalability. I would rate it a seven and a half out of 10 in terms of scalability.

Currently, we have 2,100 users. When we first deployed it, we had about 800 users. So, we have definitely grown exponentially over the last three years. 

The majority of our users are simply team member users. They just submit their timesheets there, and that's the majority. More than 1,600 of those users are simply timesheet users. The other users are in the Portfolio Manager role. They are the people who are serving in the project management role and have to manage the work and assign resources as well as resource managers. So, we have about 400 or so users in that role. We also have six Planview administrators who are providing day-to-day operational support for our users, and then we have some senior leadership, which is part of the portfolio management, but they mainly just take a look at it from month to month to see how the work is progressing and how we're looking in terms of the costs with our strategic initiatives.

It is currently being used extensively for project portfolio management. As a growing company, there is a likelihood of increasing usage. The number of users is likely to increase and continue to grow beyond the current 2,100. So, our usage will certainly continue to evolve, and we're also looking to do integrations with other applications and tools.

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JC
Director, Office of Process and Project Management at Electronic Arts Inc.

There is so much that we can do. They have Spigit, LeanKit, and all of these things which are really exciting to us. I just have to go find the money, but it's pretty exciting. It's really great. In regards to Enterprise One, they have resource management, and we haven't even touched that. We are just now getting into resource management. There is a lot that we haven't even scratched the surface with using the tools that we have.

We have a super small organization using Enterprise One. Right now, we are at 20 to 30 users. We have primarily only focused on the project side of it. Now, this year, we are trying to roll it out to the operational people.

With Projectplace, about a year ago, we had one user. Now, we have 108 users on it. For us, that is a huge win when we had to fight for every user on Enterprise One. We're not having to do that for Projectplace. Projectplace is now going out and selling itself into the business. So, we have parts of the businesses which are using it that are telling other person's business.

A specific example is the customer experience support: It is all about making it easier to get back in the game and play our games. We have a group that takes our customer escalations and they're able to take those and look at them in Projectplace. They can get cards and match everything up. We're solving their problems faster. We know what their problems are. We're able to group all of their problems together. These are big wins for us in terms of things that we couldn't do before because we were having to do it much more manually before we had Projectplace. So, it really changed the way that we do business.

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Buyer's Guide
Planview Portfolios
March 2024
Learn what your peers think about Planview Portfolios. Get advice and tips from experienced pros sharing their opinions. Updated: March 2024.
765,234 professionals have used our research since 2012.
PN
Project Manager at a manufacturing company with 10,001+ employees

It can be scaled very nicely.

We have 2,000 to 3,000 users. The major chunk of these people are in engineering, if not, it's R&D project management.

Before it was ten people managing this solution but now that's down to two. 

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NJ
Enterprise Architect at Qualcomm Incorporated

The scalability of this solution is good. We're onboarding more people and because we're running on-premises, we can scale our VMs ourselves.

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RB
Director of Enterprise Program and Portfolio Management at a retailer with 10,001+ employees

We have not had any issues with scalability. 

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EduardoMaya - PeerSpot reviewer
Project Office Manager at Hoteles City Express

The solution is very scalable. We are only using a part of the solution. About 20 people from IT are using Portfolios in my company.

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KG
IT Project Analyst at Tractor Supply Company

Right now, Enterprise One is pretty much only being utilized by the IT program, but I know there are several other parts of the company that are looking into using it. I think the program itself would allow it, especially in terms of licensing. I think we have an unlimited license, but I think the biggest issue with adding more parts of the business into it is having enough admin staff to run it right now. There are five of us and so adding more parts of the company would just make it harder in terms of the administration side of it.

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KB
Enterprise Portfolio Manager at Wellmark

The scalability has been fine from a user standpoint. We haven't had any issues. Our biggest thing is as we switched our contracting, we looked at FLEX licensing and I think that's going to be a huge asset for us to be able to have much more flexibility in bringing people on and having roles go up and down, versus a contracted set number of roles. That'll help.

In terms of increasing our usage, we're pretty early in our expanse of the capabilities. A couple of years ago, I walked through the capabilities with our leadership team and road mapped out from a portfolio standpoint what I'd like to see us leverage across the organization for me to be successful in strategic portfolio management for the organization.

We're working down some of those implementations and those capabilities. We started by ensuring that we were reset and set up well on the handful of core capabilities. We'll continue to build that out as we go and mature. I love the roadmap of where they're headed with capabilities and what they're offering organizationally. It aligns with where we're headed in our organization too.

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PV
Supervisor ITSP EPMO at a energy/utilities company with 10,001+ employees

It works for large work efforts, but it is too complex for smaller work efforts.

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RV
Portfolio Manager at State Of Delaware

Scalability is not an issue because we can always add more licenses when we need to. We have almost 400 licenses that do not impede the workflow or the process. It's able to cope with the amount of users that we have.

There are about 400 users. The majority of those are people that enter the time or are the actual resources working on projects. They may have a section of project managers, then have a section of managers and resource managers. We also have a section for a specific business case.

The deployment and maintenance are all done by me. We heavily use the sandbox environment to prototype changes, then test those changes and then implement those to production. We continuously make enhancements to the system and we use a sandbox and production approach.

For the specific tasks that we do with respect to business case intake and project management, it has a 100% adoption rate. We have plans to expand the number of users in respect to time entry. That'll happen over the next year or so.

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Mark Hillman - PeerSpot reviewer
Global Head of Portfolio Management at a wholesaler/distributor with 1,001-5,000 employees

We haven't run into any scalability performance issues. We have over 500 work items and 2,500 resources, and it's been fine for us. 

We use this solution across the company's IT and have approximately 250 users.

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GS
Vice President, PMO Portfolio Management at a insurance company with 5,001-10,000 employees

It seems to scale very well. We had migrated 1,900 users from HP's PPM to Planview, which was a user community of 300. We now maintain an average of 1,800 users in the system. So, we went from 300 to 1,800, and there wasn't any impact on the performance of the product.

In terms of the roles of its users, we have project managers, portfolio managers, developers, release people, architects, engineers, and a management team that does overall oversight.

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NS
Enterprise Program Management Office, Center of Excellence Leader at a financial services firm with 5,001-10,000 employees

There's a scalability problem around very large projects. If you get a large project with a lot of resources and you want to project out for several years, we've had to change that forecast due to the fact that it wouldn't scale. Opening it now takes five minutes, however, in the past, it would take 15 minutes to open and then change things. It was really slow to refresh. We've had to break large projects down to something smaller to make it still somewhat unmanageable, but better.

We have 500 or 600 staff that use the product. We have some people that really just manage risks. We have some people that do resource forecasts. We have other people that really are focused on reporting. We also have other people that do project management and others that manage programs. On top of that, we have some people where their extensive usage really has to do with certain life cycle approvals.

Usage may increase slightly. At one point we had almost 800 users. We were able to cut that down a little bit. We may go back up above 600 in the near future, I don't know for certain. If we have any growth, it would probably be 10% in the next year. That is my expectation.

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GH
Sr Program Manager at Fresenius Medical Care

Because we're in this process, I know that our organization right now doesn't have a very positive view of Planview's scalability because of the way it was implemented initially. So, we're in this whole process of ripping the whole thing out, reconfiguring it, and putting it back. 

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HV
Program Manager at Citizens Bank

It is scalable. It should growth with us.

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CW
Manager, PM Tools at a logistics company with 10,001+ employees

We haven't run into any issues with scalability.

We have run into a few issues with performance. It just seems to be slow, depending on how many activities you have in a work breakdown structure, how many projects in a portfolio resource, etc.

We are planning to implement more features, as the organization can absorb that change. We haven't tapped all of the capabilities of it yet.

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LJ
IT Portfolio Management Senior Consultant at CNA Insurance

We are currently transitioning to a more Product based model and Planview has been a great tool to help us and I believe as we succeed that might give us the opportunity to explore other Planview products that might scale the use of this solution.

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MG
Senior Director at a pharma/biotech company with 10,001+ employees

We will be rolling it out more broadly across the organization. I don't envision any issues with scalability. We plan on expanding it to many other areas. I'm already talking with seven other departments within my company. It's going to be rolled out enterprise-wide. The supply chain is probably the biggest organization next to ours, then there's legal, and a couple of other departments who it will make the biggest impact for. 

There are 750 users across our organization. 

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CM
PPMS Manager at a pharma/biotech company with 10,001+ employees

The scalability of the system is really good. You can choose which module you want to use and it is possible to make a seperate role out of the different modules.  

Enterprise One is able to be adapted to the already established processes and could be confugured in different ways. 

The main useres users are data stewards, scrum masters, some project leads, finance and resource management. 

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RP
Planview Administrator and Robotic Process Engineer at a financial services firm with 10,001+ employees

Scalability is great, with the monthly improvement push, they're on a monthly cadence of updates with the new version 18, the improvements come every month. It's awesome. They have a vast library of API calls that we actually have a contractor system. We're actually onboarding that now and we're going to implement API calls to Planview that way. I have created a multiple UiPath robot that used Planview to create reporting, to add users, to do monthly maintenance, as well as the call API to UiPath. I do a lot of robotic process automation and I can do a lot of the automation with Planview. The scalability, being able to integrate with JIRA, Workday, create custom integrations if we need to, being able to use API calls through either JSON or primarily SOAP, is pretty awesome. I don't have any complaints so far on the scalability.

We're looking to integrate JIRA into our Enterprise One with LeanKit. We're still working out the financials on that to try to figure out a way to integrate that either through a flexible license or through individual licensing. Initially, we started off with technology because that was the executive who decides to start tracking the projects since that's where the project management organization lives, under technology. But more and more enterprise business unit groups are starting to want to track time and see what their resources are spending their time on as well. We're growing slowly throughout the rest of the organization. With the amount of data that the Planview provides and that type of reporting, it's kind of giving other departments and other groups visuals into what they could have by using Enterprise One. We're growing through them. 

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SL
Senior Engineer at Northwestern Mutual

We don't scale. We don't have a lot of users, just in the hundreds, even though our organization is in the thousands. 

It seems fairly scalable, particularly as our organization is in the cloud.

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AH
Sr PPM Administrator with 5,001-10,000 employees

It's very scalable. We're on Enterprise One, so you normally have to be pretty mature. Where I came from, we were immature. We adapted to Planview and became very mature. I know that other companies can do that too. They start out with Projectplace or PPM Pro, then they'll go to Enterprise One. So, it's very scalable. It's a great solution for scalability.

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JC
Planview Administrator and Portfolio Management Lead at Koch Business Solutions India

Planview does a great job in scaling the solution with its in-house experts.

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VP
Specialist Project Solutions at Flowserve Corporation

Impact-wise, more users and teams are getting onboard, seeing Planview within the organization. People are using it in IT, engineering, manufacturing, R&D, etc. Users are increasing daily.

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KW
Associate Director, PPM Governance & Operations at a pharma/biotech company with 10,001+ employees

It is easy to add users and introduce new projects into the system.

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MM
Sr Domain Specialist at a healthcare company with 10,001+ employees

Since the IT side is already using the tool, we are promoting it to the entire business side as well. There are a lot of groups coming in trying to use the system now. We have an onboarding process that we follow for each group where we explain to them how the tool can help them. In terms of your project and portfolio management, we sort of customize or tweak the tool to satisfy their wants and needs. That is when they begin to agree to onboard the system.

We do one BU after another. We do workshop, training, and demo sessions where we understand their needs, then we do a customization of their requirements. We do custom configurations, which we show them, and they become happy.

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AS
IT Architect at a healthcare company with 1,001-5,000 employees

I know in our case specifically, we've had over 1,000 active projects at any one time with over 1,000 users using it all over the world, and it performs fine. I know other companies only manage several dozen projects at a time but Enterprise One definitely seems scalable.

When I joined, we had about 1,200 users. We've spun off a couple of parts of our business that used to use it. Presently, we're smaller, but when I first joined, we had about 1,200 users.

We use it within our IT organization and within IT the adoption rate is 100%. There were other business areas that were using it that we sold off. We're having discussions with other business areas on using the functionality.

In terms of the types of users using Enterprise One, project management obviously is very active in it every day. We have people that work in portfolio management. They're in it quite often. We have a team that we call our relationship managers. They're folks that work with a business on project prioritization and project ideas. And management uses it, again, for visualization reporting. Resource managers are also in it to view what their people are working on and view assignments to projects and approve assignments.

I manage the solution. I'm an IT manager, but in this capacity, I'm the Planview architect so I do all the configuration of it.

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KK
Project Administrator at Texas Mutual Insurance Company

From a number of users perspective, it's how many licenses you purchased from the amount of data. I'm not worried about that since we don't have it on-premise we could probably go as big as they want it to it's just until Planview says, "Hey, their cut back" or something like that.

We are looking at expanding the ICP usage specifically. I know that's integral into it and we're trying to go a little bit more enterprise maybe. That's specific to Enterprise One, but a little bit from a cross-tool perspective, we are looking at the capability and technology management offering for our enterprise architecture group. I think we're going to start looking at LeanKit.

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DD
Team Leader at Wellmark

The scalability is good. We have 20 to 25 project managers that use Planview, a couple of team leaders, and then we do our time cards in Planview, so really the entire organization uses it, at least in IT, so it's probably around 400 to 600 people.

I would like to see us use it more. When we use Planview I would like to use it at senior level leadership planning where we can see forecasted spend, my allocation for the budget, my resources, and all of those things. I want to be able to tie that to detail work that's in Azure DevOps.

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EB
Senior Manager at a financial services firm with 10,001+ employees

We have over 10,000 resources within Planview on-prem, so it seems pretty scalable. They used to enter times, so you could consider them users at one point. I think there were 10,000 to 12,000 users. There are around 1,200 project managers.

I have eight to ten people working for about four to five months to do an upgrade. After the upgrade, there are probably only a couple of people for maintenance but we have a full production support team that has a large budget on a yearly basis to support Planview. Not just Planview, but our whole project and portfolio-management system, from Planview all the way to our other integrated systems. It's mostly testers. We've got a lot of QA analysts, a QA lead, plus infrastructure technical leads, and then technical systems analysts.

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TG
Director of IT at a educational organization with 10,001+ employees

Scalability is very good. It's very scalable for our organizations. We're a small implementation, we have 140 users. There are resource managers and application managers. We have senior staff who are mostly reporting, admins, and some architects.

For maintenance, we have two admins and two owners. One is a business owner and one is a technology owner who oversees what's going on. The admins are technical people from the development staff and the business owner would be like myself, who is more process-oriented around how we use the tool and what type of reports are needed.

Within the IT division, we have a 100% adoption rate. We have plans to increase usage. We're working with two other areas now to see if they will adapt it.

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HP
Senior Project Analyst at Otpp

We use it very basically. We only have 200 people on it. Most other organizations have thousands of people on it. Our entire company is 1,500 employees.

In the time that I've used it, we've doubled up the amount of dollars on our intended projects. We have managed to double the number of people using it and doubled the amount of projects. We went from one portfolio to three. All of that was a walk in the park.

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MS
Platforms Administrator at a manufacturing company with 51-200 employees

The scalability is good. The only thing that is hard with scalability, and may have a little hiccup, are the structure levels that we need to define in the beginning of the configuration. It makes for a lack of ability to be flexible whenever we are scaling, and we are growing as an organization. We are stuck with the levels that we set up in the beginning.

Whenever we define these levels, we state the amount of levels in a way that will allow us to scale in the future. That is our workaround.

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it_user661212 - PeerSpot reviewer
Senior Consultant at a tech services company with 10,001+ employees

There were no scalability issues.

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NM
Sr Information Technology Supervisor at Solar Turbines

So far, it has been scalable.

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DM
Sr PPM Service Manager at a pharma/biotech company with 10,001+ employees

It's pretty scalable.

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CM
PPM Services Manager at Roche Diabetes Care

The product can grow with us. We can add more users.

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JM
Report Architect/Developer at a insurance company with 5,001-10,000 employees

This solution is easily scalable. It really just depends on the administration team that you have in your company. When somebody wants it, you ask them a few questions then you turn things on for them.

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MK
Sr Analyst at a financial services firm with 1,001-5,000 employees

It is very scalable. I think it's helping us grow, as far as we are a changing organization. Planview has been able to grow with us in that respect.

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VS
Sr IT Consultant at a university with 10,001+ employees

It grows with our needs. It is easy enough to scale.

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LM
IT Business Office Group Manager at a financial services firm with 1,001-5,000 employees

I'm not worried about scalability. 

We have about 450 project managers, resource managers, team members, leadership viewers, and power admin users.

There are two staff members for maintenance. They both administer maintenance, consult on new capabilities, and develop reports and new functionality.

We're only one of 20 lines of business in the organization and we're the only ones currently using the solution. Within that number, there is around 20% adoption. Time reporters have to report time, but I don't know that I would consider that. They do it, but that's not a tipping point. We do have plans to increase usage. We have a proof of concept with one department outside of ours.

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BH
R&D Project Management Coach at Johnsonville Sausage

So far, scalability has been fine. It's added quite a bit to it. It's worthwhile.

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LM
System Administrator at a financial services firm with 1,001-5,000 employees

It does slow down based on the number of projects and also based on the amount of data that's being pulled in a report. If we are pulling reports, from September, for example, it's pulling nine months of data into a report. Every month goes by it takes that much longer because it's pulling in that much data, especially if we're trying to get time-phased effort.

We have about 500 users and the roles are requesters, project managers, executive users, resource managers, compliance, finance users, and we have our system administrators.

We are using it about 50% of the application's capability and we have plans to increase that by bringing in cost capital. It's basically expenses.

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it_user644253 - PeerSpot reviewer
Planview System Admin/Project Coordinator IT PMO at a pharma/biotech company with 1,001-5,000 employees

We have not encountered any scalability issues.

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it_user171948 - PeerSpot reviewer
Senior Enterprise Architect at a financial services firm with 1,001-5,000 employees

We didn't have any issues with scalability

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Buyer's Guide
Planview Portfolios
March 2024
Learn what your peers think about Planview Portfolios. Get advice and tips from experienced pros sharing their opinions. Updated: March 2024.
765,234 professionals have used our research since 2012.