For collaboration, especially with large documents, it's a very good solution. Although, there's a learning curve. So, that's the only challenge. There's a learning curve, especially if you want to integrate with other solutions. Or if you want to make it full of workflows, there's a learning curve.

Overall, I would rate the solution an eight out of ten.

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I would say definitely go with it. I haven't had any issues with it for years, so go with it. SharePoint has always been good. Microsoft has always been great.

I'll rate it a 10 out of 10.

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I advise others to learn about the product through simple videos on Microsoft's website. They might take two months to discover the files if they are accidentally hidden. Thus, it is crucial to access these resources before creating sites as they help in understanding the three types of sites available within SharePoint: communication, team, and hub.

I recommend SharePoint to others and rate it an eight out of ten.

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I give SharePoint an eight out of ten.

We have 30 technical people that use SharePoint within our organization.

I recommend that prospective users watch the instructional videos before searching extensively, as this will save them time. While the accompanying documentation may be lacking, many helpful videos can be found on YouTube and other platforms. I believe that investing time in these videos will ultimately result in time saved.

We are a company that provides Microsoft cloud services and data sourcing. Our business involves reselling licenses and equipment.

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We provide solutions based on SharePoint for our clients. I'm managing a team that provides support. I am using SharePoint Online. Overall, I rate the tool an eight out of ten.

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It's a good buy for small to medium businesses that are looking for a basic document management solution. If you have a Microsoft environment, you obviously got the benefit of it natively integrating with the whole Office suite. It's quite easy to integrate with other applications as well, but if you're looking for something more scalable and robust, you may want to investigate other products before making that choice.

I'd rate it an eight out of ten.

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Overall, I rate the solution a nine out of ten.

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As long as you work within the constraints of the software, working with out-of-the-box tools, the product is great. If you start to customize the solution too much or install code on the servers, migrations and upgrades become a problem.

Spend some time and money up front discussing your wants and needs with someone who is knowledgeable. For content management, think about the whole lifecycle, from receipt to purging the content from your system.

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Perform a controlled pilot first with social advocates in the company first. Nail down the business requirements with management before rolling anything out. Get their buy-in and support. Once that is decided, pilot several other tools to see what else is out there. Yammer isn't the only other solution for SharePoint. Compare costs, etc, select a solution, create a social governance team, train them well, provide guidance templates if needed and create regular training or webinars for people to get on board. Have leaders use the tool to communicate and move away from email.

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My advice is SharePoint Online is good, but Microsoft does not recommend doing a lot of customization management. It is a good document manager, and content management system if they are using the out-of-the-box approach only. The out-of-the-box options are very good, but if we try to customize it a lot, then it's not recommended.

I rate SharePoint Online seven out of ten.

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I will recommend the solution to others because of its security features. Security is key for any organization. The tool is very scalable and stable. Overall, I rate the product a nine out of ten.

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My advice is to not hesitate; just plunge in and implement SharePoint.

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Overall, I rate the solution a seven out of ten.

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Tread slowly and do the basic training.

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In terms of what features I found valuable in SharePoint, I haven't found many. I had come from IBM and was very entrenched with Lotus Notes and the Lotus Notes environment. I love Lotus Notes. When IBM sold Lotus, we started to move away from Notes, and I didn't like it, and then I was made redundant. Now I've been outside of IBM, having to use Microsoft, and I hate it.

My advice to people looking into using SharePoint for the first time is for them to 
look at how much data they have, and also look at the volume their data and data holdings are going to grow to. They should look at how long it would take to get to that point, then look at their ROI, and whether they would need to upgrade to another product in the near future. I'd say "Yes. Go for it.", but they should also look at the future, and how it would be long term.

I'm rating SharePoint a seven. Yes, it's good for organizations to start on knowledge management, but you'd have to look at how quickly you think your data will grow, and how soon it would take to get to that point, because it can become unwieldy.

Our company is a consulting partner of Microsoft. We're a service integrator that works in both the private and Australian Federal Government sectors.

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Ease of use, ease of setup, ease of administration, ease of configuration, ease of customization... what's not to like? SharePoint's got exactly what you need. Just don't expect too many frills, bells, whistles in terms of UI, but even then, it gets the job done.

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Look at scalability and stability and see whether the features of the product really meet the needs of your organization.

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Compared with other products, SharePoint is very good. We do not have other products that are as good as SharePoint.

SharePoint is definitely richer in features with functionality which helps us to get our work done. I would rate SharePoint a 10 out of 10.

The solution is integrated with the entire Microsoft platform, from e-mail to Azure computing, so the solution as a whole is easy to manage and has a central administration that facilitates the view of the entire environment.

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I rate this solution nine out of 10. 

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No

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Find a certified person or company that can help you get started. This might cost a little up front, but your return on investment will be great. Do not go it alone. Again, the initial implementation is everything to the foundation of the product working for you. The version of software you choose can also determine what services you can make use of and can save you money.

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Plan, Plan and Plan again! Usage planning is needed with up to 70% of your efforts being expended in information gathering and implementation and usage planning.

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Know what you want it for first. Talk to other businesses using the product to understand their experiences. If it looks like SharePoint can bring real business value, then find the best implementation partner that you can find. I don't know the economic ramifications of cloud vs. on-premise, but I found the cloud version of the product takes a lot of headaches out of your hands with Microsoft being responsible to administer and maintain the back end.

Finally, be very wary of proposals from within your company to build all manner of applications, web sites, and data marts with the tool. Although SharePoint is capable of a lot of things, it may be better to purchase a purpose built product rather than rolling your own.

In the same vein, it is still important to have standards and enforce them within the organization, especially on how sites are structured if they are to be used by people in various roles and departments across the enterprise. Someone has to have a vision for the architecture of your SharePoint installation and use in order to assure you get full value. If folks get to do anything they want, you'll have a crazy quilt of unrelated data, applications, and web pages.

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There are some features that I am looking for and that I am unable to find, for example creating nested IF functions.

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I advise users to think about SharePoint's scalability if they have a huge use case. Otherwise, SharePoint is a good option to save internal and external files.

Overall, I rate SharePoint a seven out of ten.

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You will need to hire and communicate with a third-party consultant.

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It’s the best in the class, but make sure your existing solution doesn't already meet your needs before making the decision to go the MS SharePoint route.

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In addition to what I’ve already mentioned, if possible, have dedicated implementation staff. Or, get external staff involved after they have reviewed your company processes for optimization; they have a neutral view of the company and are not stuck in current processes the current users work with.

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Invest a lot of time and energy in the planning for your needs. You will find that infrastructure needs are imperative to map out in the finest detail. Otherwise, your system will be continually under-performing. Also, pay special attention to the CAL needs.

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It is best to ensure that all configuration options are explored when connecting
to other solutions.

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If you don’t have in-house expertise, you would be well advised to hire a competent consulting firm to help with the planning and installation. You will need to consider things such as in-house servers vs. a hosted solution, along with topology, backup and disaster recovery, security, and capacity plans. And that is just for hardware. You will also need to consider logical architecture: how you want to use social computing, document management, search and metadata structure, records management, and site security. That is just a portion of the details involved.

Beginning with SharePoint 2007, the product has steadily improved with a few minor exceptions.

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I would advise others looking into implementing this product to consider Office 365 as a SaaS solution. I would also provide a governance plan and some common templates and training to get them started.

I would advise them to start with the teams that will leverage the product.

I would recommend finding ways to combine business process re-engineering with rolling out sites. This would be an easy win: combining process improvement with content management, document management, workflow and collaboration.

I would tell them to expect some amount of customization depending on what they wanted to leverage the product for.

As a portal, EDM platform for organizations, I think it is an excellent product. The limitations I have seen are the implementation and expectations of the technology, not the technology itself.

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Plan yourself properly in terms of the architecture. If you plan early for proper architecture, you will have a long-term solution.

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Find out how others are using it. Examine good examples of custom applications and workflows. Consider using commercial add-ons as well.

When properly implemented and users are adequately trained, SharePoint can take the place of network file shares for most types of use cases. Instead of users never knowing where to find documents, or which document is the current version, SharePoint makes it easy to share documents and set permissions. A classic workflow that SharePoint handles easily is the review and edit of a document by multiple individuals. By using a workflow, each person that needs to review and edit one or more documents is notified by email, can edit the document (and depending on your release and configuration, multiple users can edit at the same time), and mark their workflow task as done. There is none of the confusion of emailing a group of people a copy of a document, getting all their edits back with a different copy for each person. With workflows, each person edits the same document and the initiator of the workflow knows when each person completes their review/edit. Later releases of SharePoint extend this functionality to the cloud, adding file synchronization for mobile devices.

Out of the box, SharePoint is not known for intuitiveness, and administrators and users alike tend to have a difficult time creating effective and usable sites. However, with some time and effort, and good training, it can be a very valuable tool and centralized location for a company or department. One very useful type of SharePoint site that can be created is a “Meeting Space”, where regular/recurring meetings are held. Agendas for each meeting can be setup, along with tasks assigned to each member, as well as a document library for documents related to each meeting. Project management sites are another useful tool for managing collaborations and project tracking, with optional integration with Microsoft Project.

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Go for it. It works.

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Get training for IT and training for your base user. Developing a framework (nomenclature, categorization and user needs).

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Ensure the search is quick enough. If not, look at the indexing configuration.

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My advice is to look around the Internet and find some justification to negotiate with your boss to buy this product. Alternatively, you could go to the cloud as well and create a hybrid model to reduce the cost of infrastructure (using Azure/Office 365).

Also, optimize your business using automation, forms, document management, etc.

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My advice would depend on the use case. SharePoint, for us, is the most suitable because we use mainly Microsoft products. So for us, it's the way to go because the integration is solid. If colleagues have other products, it depends on what they're asking. Look at the best option. It's not that I'm saying, "You have to use this product because it's the greatest." Consider what you need, what you want.

It's very stable. I don't call it a document management system, I call it a multifunctional document system. You can do a lot of things with it. It's just incredible how much. I really like that we have been able to automate a few steps that people had to do. Also, this process was only possible with SharePoint, because of the integration of other Office products. We're using the basic Microsoft suite and integration was a very big part of it.

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Use a third-party expert who can help with the initial setup and development. You can then manage yourself once you are up and running.

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I do not think it is possible to implement a solution to the scale of the one we had without the help of knowledgeable Cognos BI resources. Ideally, it is best to hire an expert or one or more good Cognos consultants.

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Try the Microsoft Cloud Services first and implement on-premise only if you really need to.

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Before starting the project, it’s critical to understand what you want to achieve. Just installing it because IT owns it, will not accomplish your goals. If you have well-defined use case for it, and the solution is geared toward delivering on that ROI, SharePoint is a great fit. Special attention must be given to ongoing adoption and training and it’s critical that you choose your vendor very carefully. Many vendors understand a bit, but only a handful have walked the walk and know the many pitfalls of splash and dash deployments.

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Budget enough design and training dollars to seed your enterprise with certified electronic workers that can provide thought leadership, mentoring and set standards for use.

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SharePoint is a good solution and is very flexible if you're willing to invest the time and money into it. It requires full buy-in from various departments within a company and will require heavy configuration to get it to where it typically needs to be for your needs. I personally wouldn't go with SharePoint again as it doesn't fit my needs and is currently being used, but in very limited fashion.

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My advice for anyone implementing this solution is to first try everything that you want to do in a virtual environment, with people who know how SharePoint is programmed. You need to understand the psychology of business users because most of them omit essential steps when they are creating the business process model. They are used to doing things in their head, but the machine is not aware of everything that they know so some steps are missed.

Ideally, you want to buy a bunch of post-it notes and test your processes manually, by playing with different scenarios. You have to tune the business processes. I have seen projects fail because the debug phase of the business process design was not thorough.

This solution is useful for optimizing usual business processes, like writing an invoice. For any organization with more than one person in it, if they are trying to organize things to let people in the company know what others are doing, then this solution is good for them.

While this workflow operating system is better than others on the market, it is uncomfortable and expensive to really implement what you need. 

I would rate this solution an eight out of ten.

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I don't think anybody nowadays should deploy SharePoint 2007. However, the SharePoint online that comes with Office 365 is worth a look. But beware of sizing as the fee is charged by data size and processing resources that would affect your SharePoint online response time.

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What is costly with SharePoint is the customization and maintenance of these custom components.

Unless you are a .NET development shop or are thinking about hiring a SharePoint person on staff full-time, you need to stay close to the out-of-the-box config.

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Office 365 SharePoint is a powerful and great tool, as long as your libraries’ content is limited in terms of the number of files. For huge data uploads, limitation problems will start popping up.

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I don't think that this whole review is worth the effort as we are talking about a product (Sharepoint 2010) that is six years old, close to end of life, and not sold anymore. People who are new to this will certainly look for the latest version which I have no experience with.

We are mainly using the document sharing feature to share documents with customers in a secure way. 

Actual development depends on server-side tools (Visual Studio running on the Sharepoint server itself), administrator access rights, and activities that cannot be done from machines. I guess this is by design, and probably is not going to be changed.

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Read and research this subject area thoroughly. Reach out to the large community and visit others that have adopted this solution.

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For a medium to large scale business, it is excellent.

For a small business, there may be too much overhead costs and a steep learning curve for the solution to be adding any value.

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Plan thoroughly and well for your deployment and make sure that you understanding the implications of the decisions you make around multi-server implementations for scalability and resilience.

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Go through the vendor-selection process thoroughly. Dig all the information you can about them and try to meet other organizations who utilized them for implementing the solution.

I would give Microsoft SharePoint 2007 a lower rating. SharePoint is an excellent solution that is highly scalable. However, like all other Microsoft products, it has some frustrating bugs and other issues relating to customer experience. However, version 2013 showed significant improvement. The level of empowerment for the business administrator significantly improved as well. The solution is cost effective and licensing is highly flexible and straightforward.

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Office 365 and SharePoint online is the way moving forward. Integrating it with Yammer and Office 365 groups provides a much greater feature set than SharePoint alone.

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Plan for global deployments using a distributed deployment topology.

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If your users are already familiar with an existing Windows product such as Office applications, you won't regret jumping in.

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I recommend hiring experts and architects and preparing detailed business requirements for them.

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Make sure that you have the proper resources to ensure that the product is well maintained. This includes both technical resources and if necessary a governance group.

There is a steep learning curve for those not familiar with the way Microsoft works. They have a specific, albeit predictable, way of doing things. Ensure that your developers and system administrators are familiar with this "way". It seems arrogant and militant to state, but if your resources aren't willing to do things the Microsoft way, they should be taken off this project, else they will slow things down or outright make things worse.

The product itself is very robust and capable, but the success of the tool is largely dependent upon the team that deploys and maintains the product, as well as resources available to it.

Without proper resources, the product can flounder and fail.

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Start out in the cloud and see if that will get you where you want to go.

This version is a lot easier to use than the predecessors but it is still not easy to setup and get running. I love the new features and look forward to working with Microsoft SharePoint O365 online.

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Workflow is helpful in the allocation of tasks in any close-knit teams, teams which are not sized beyond 20 to 25 at the most. If the workflow can be made more intelligent, adding value to the information rather than just pinging and cascading and shooting of alerts, that can really help with value-add and to save time.

There was one techy who designed and implemented this. Currently he continues looking at what is required, but in terms of continued support I don't have any staff on it. When any fixes are required, he handles them remotely. We don't have anyone on staff to manage it.

We expect the scale to go up and more business to pour in so we expect the number of users is going to increase. We would definitely be looking at a little more intelligent implementation of workflows so that we've got better control and better delegation of mandates.

I would rate it at seven out of ten. It works for me. I haven't seen anything parallel.

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First understand the scale of what this product offers.

Don't hesitate to engage with a partner to provide best practice advice if you don't have the in-house skills or knowledge.

Ensure you understand what governance and compliance requirements your organization has to which you need to align the platform.

Have a plan on how you are going to structure the site collections and hierarchy.

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Make sure you find the right consultant.

Make sure you invest the proper amount of time to plan the implementation. This is not something like Excel, where you can install, train and use. To get the most out of it, you need a game plan for what you will use it for and how to design/customize it to your needs.

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It's a good tool, but be prepared to adapt to the new way of working with SharePoint and Office 365. They bring their own new features which are very good, but you will experience a learning curve.

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It is always good to start with a special need in a business unit and show quick wins to other units, as part of the adoption plan.

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For enterprise global collaboration, DMS, and ECM needs, this is the right platform.

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Get a real professional to work with your team. Ensure training and collaborative working with users is included in your deployment plan. Adoption is key.

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Like other products similar to this, it is very important to pay attention to employee’s training regarding the use of the platform. They should be prepared for the change. Otherwise, they would be tempted to reject it without evaluating properly the advantages.

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Keep it simple. Make use of this product without huge amounts of custom applications and scripting.

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No.

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Hire and communicate with a 3rd party consultant.

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Make sure the product meets your business needs. Once you make that decision, rollout the proper internal marketing and adoption of the product. Workshops are available by Microsoft along with adoption recommendations.

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Take a good look at what your customers wants and needs are before choosing any other product than what you’re currently using. This will make implementation and migration easier and also makes it easier for people to change to a new platform. With Microsoft Office 365 things changed radically in our environment, which had its effect on the day-to-day business, although none which couldn’t be resolved, but a good discovery and inventory before making choices is the better option. View full review »

I'm using SharePoint as part of Office 365, using it as a part of Teams and under the hood of Teams, so yes, I'm still using SharePoint.

SharePoint is deployed on public cloud. We have some projects where SharePoint 2019 is deployed as a server, but those are based on an integrations app, but mostly it's on Office 365, e.g. SharePoint Online. Microsoft is the cloud provider we're using for the platform.

I want to highlight that some organic growth was missed with Teams, because there's still complicated switching between tenants, e.g. Teams and SharePoint users. In this case, Teams users may work in different organizations, or are guests of different tenants and different organizations. Switching between tenants, or the ability to streamline and organize identity management logging into the system, e.g. to the cloud, to Office 365 with one ID or organization ID should provide options to do work with many organizations at the same time.

Currently, there is still the need to switch from one organization to another, to get the full toolsets of a particular tenant, so for users, that's quite annoying. For one organization that fits, and that works fine for an organization with guest users, but when we have multi-tenant situations, when people are collaborating on different projects, and when initiated or hosted by different organizations, switching from one organization to another should be improved.

We have 40 to 50 users of SharePoint, and they are involved in various projects run by customers. We also add users from other organizations, so the total collaboration space may include 200 to 300 users.

My advice to people thinking about using SharePoint, the very important lessons I learned during years of using the tool, is for them not to fight with it, e.g. they should not start to use it based on what they initially wished to use it for. It's best to first spend more time in getting a better understanding of the tool and its relevant capabilities. Learn SharePoint first. Spend time learning it.

I would give SharePoint a rating of nine out of ten.

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When I am choosing a product, I think of the quality of service, economy of sale, licensing, implementation, the skill set of documentation, SaaS availability, and skill set. These are the constellations in mind when I'm choosing a product.

I think SharePoint can definitely look at taking it to the next level of customer experience. It's not about how jazzy it looks and so on but it's more of how intuitive it is and how it can basically enable a user-friendly experience. When downloading a document, ask yourself how can you enable it? How can you enable some kind of a decision tree, and how can you have some kind of a bot in there which can do some assistance for the customer who was supposedly struggling to find the document, or is not able to find what to search. The bot can intervene and help the user with some alternate keywords and to clearly define what the user is looking for. Those kinds of things should be the next addition to SharePoint.

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Look for other options from different providers.

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Create a structure for organizational pages from the beginning and document that for anyone who wants to create new pages/structures within it. One confusing thing I see often are existing pages that are “named” the same as ones that I need to create, and the existing page doesn’t have any of the information I’m trying to share.

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Try and stick to a vanilla installation/setup as much as possible. When branding your instance of SharePoint, also try not to implement too much of custom codes. The more custom codes you implement, the less maintainable and less migratable SharePoint becomes.

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With this product, have a decent skill set in-house. 

Most important criteria when selecting a vendor: support.

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I advise organizations or business leaders to fully investigate and research SharePoint, as well as all the features that are available for each edition. Based on your business needs, it might or might not be the right fit for your company. Properly weigh out your options and make the right decision for your organization, based on what your organization’s needs; how people work; or ideally should work.

Indecisiveness from a management and leadership perspective on what tool to use reflects poorly on the rest of the organization. Therefore, people feel discouraged.

SharePoint is a great document management tool. It works for me and fits the specific needs of my job. However, while it works for me, it is not being used in the same way by the rest of the organization, or sometimes not at all. There must be buy-in. It is best to survey whether people in your organization find this tool useful, and help them understand how it could best be used. It is also in the best interests of the organization to consult with a SharePoint Expert before, while, and after implementing SharePoint. Many organizations implement the best tools without helping their people realize the full potential of their use. Therefore, people become wary of new technology. They don't welcome the change and fail to engage with the new product.

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Take time to plan your portal information architecture before installation and train your users and create a content editorial group.

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Using this product, one can benefit from OOB features in regards to content and document management. It provides a single platform where multiple applications can be integrated under one roof.

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if you have a .NET team, the SharePoint is right solution for you.

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SharePoint works very well within a Microsoft ecosystem. Hence, SharePoint would be a good choice if the organization uses the Microsoft technology stack extensively.

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It is a complex product that should be implemented carefully. Take into account the organization’s details.

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Consider SharePoint Online unless you have customisations. If you have customisations, try and get rid of them. They cause problems when upgrading.

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Consider what level of SharePoint Web customization you are looking for. If you would be okay with some basic color changes, adding your logo and other small visual changes, it would be easy for you to build what you want. However, if you are looking to build a custom look and feel website and consider using SharePoint, you will end up building a completely new product using some SharePoint components that may lead into technology/customization limitations.

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I think they can look for free options in the case of small teams of five to ten members. Otherwise, this is an amazing option. I am very satisfied.

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Look at the spec list and try to find out if (almost) all of the features you request are covered by SharePoint.

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We recommend this product with the following two main points:

1. Cost of investment is quite low, while the ROI is quite high.
2. Plan a proper approach, and look for a capable team for implementation

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Our implementation could have been improved by a more detailed implementation plan that mapped out the exact use of each area and how to use it.

With this in mind, I would recommend that anyone who is considering SharePoint plan their implementation thoroughly before beginning.

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It is a good solution for the enterprise level.

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Look at alternatives, and understand your goals and possible future implementations.

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I would recommend it. Good software to help:

• Centralized management and editing of documents
• Team brainstorming and exchange through discussion forums
• Synchronization and centralization of appointments and meetings
• The provision of one portal or web site to access documents, calendars, forums etc.

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Read the planning documentation: running the installer without planning has some disadvantages for auditing, for example. View full review »