SharePoint Pricing, License Cost and Setup

Lewin Wanzer
SharePoint Architect at a software R&D company with 51-200 employees
When choosing a platform, just be aware there are choices. The choice you make in the beginning can make or break your installation and your goals for your organization. Think clearly and meet with other departments. Don't let IT do it alone. You want the buy-in and input from all parts of your organization. View full review »
Caressa Naidoo
Technical Writer at a tech services company with 51-200 employees
Pricing and licensing options are structured according to the size of the organization. Good business leaders make the best decisions and choose the best fit for their organizations based not only on its business needs, resources and budgets; but also based on what people at their organization need and will use. Make sure that all areas of the organization buy-into it. Don't invest in a solution that you have not properly investigated first. Weigh out all your options first. View full review »
Monique Every
Technical Writer at a tech company with 501-1,000 employees
I’m not able to offer an informed opinion about pricing, but if you are looking for a robust document management system, the Enterprise edition might be the better choice. The metadata features promise to improve the document search function. The built-in document management workflows seem very promising. These are the features motivating our desire to upgrade. View full review »
Sr. Business Systems Analyst at a insurance company with 1,001-5,000 employees
It's Microsoft; empty your pockets. Seriously, if you obtain SharePoint under one of their blanket licensing agreements you really need to pay attention to the terms and conditions, especially if your acquisition is part of Office 365. It's typically not very easy to drop licenses for a particular subcomponent under such agreements if you find that you're not using that particular piece. View full review »
Geoffrey Luk
Systems Analyst at a university with 1,001-5,000 employees
Pricing and licensing is a very subjective topic. Some companies have more resources than others, and some vendors are more flexible than others. This is very much a "your mileage may vary" type of discussion. The only two things I can offer are: * Always find a solution that fits your needs the most; worry about the money later. * Always make sure that this is a solution that your company can use and take care of; don't buy the latest and greatest tools because it's the hottest product in the market. We are an academic institution, and so we have a EDU partnership for volume licensing and other enterprise purchasing agreements. For this particular product (MS SharePoint), we are using the SharePoint Enterprise CAL license, for our on-premise solution. There are other departments that do the same thing with enterprise CAL, but our overarching relationship with Microsoft is through our central department. View full review »
Roman Nedzelsky, MVP
Senior Consultant | Architect at DHL
I advise to really plan carefully before implementing a solution. You need to allocate the correct number of licenses of various types (standard versus enterprise), including the required SQL licenses. Be careful with SQL licensing as many companies get this wrong. Licenses for other systems, for example, AD CALs or terminal server CALs, also need to be considered. One of the most common mistakes is that a project plan will not take into account the use of features that require an enterprise license to run. For example, if the planners allocate only 50 enterprise licenses and the rest are standard licenses, there may not be enough enterprise licenses for all the components that need them. View full review »
Sr. Manager - IT Security, Compliance and Administration at a tech services company with 501-1,000 employees
We have an EA. It was easy to get pricing, but it is difficult to manage. When trying to use it as an extranet, we found issues with how expensive it is per individual user. We have 15,000 contractors who serve as staff at various locations. View full review »
Paula Stewart, CBAP, ITIL
Data Research Analyst at a tech services company with 501-1,000 employees
It really depends on the size of the organization. For small organizations, I would advise them on just purchasing Office 365 for what they need in the next year or two. They can always scale up. In larger organizations, I would love to have the enterprise version. However, not every organization can afford the cost. View full review »
VP/Treasurer/Asst Secretary at a construction company with 1,001-5,000 employees
I am unable to comment as I am not involved with the details of this. View full review »
Business Development Director at a tech vendor with 51-200 employees
More than 75% of our interactions now are with clients that already have Office 365 (which includes SharePoint), so the pricing is normally bundled with that. We do discuss specifics when it comes to the amount of storage included. For on site deployments, clients need to license each server, as well as each client access license (CAL). View full review »
Thomas Atchison
Database / SharePoint Administrator at a manufacturing company with 501-1,000 employees
As with any Microsoft product, the licensing can be complex. There are two versions of SharePoint: Enterprise and Standard. Standard does not require an additional user CAL for the SharePoint part of things, but has less features; the most important being able to use Office apps directly in the browser. SharePoint is tightly integrated with Microsoft Office, so this is a critical point. View full review »
Chief Information Security Officer at a financial services firm with 501-1,000 employees
It’s now available as a part of Office 365, but a local, on-premises install has some advantages if keeping everything inside your Intranet is important. View full review »
SharePoint Architect at a tech services company with 1,001-5,000 employees
Cloud is the cheapest, but less flexible. The cost of the product is quite reasonable considering the feature set. The larger portion of the cost of the product is getting good professional help in shaping it to the organization's needs. View full review »
Igor Chernov, MBA
Escalation Engineer at a tech vendor with 1,001-5,000 employees
Do your homework and work closely with the vendor during capacity planning. Think a few years ahead. View full review »
Technology Manager - Applications at a local government with 501-1,000 employees
Really take your time in planning the needs you are trying to meet. The licensing is very difficult to get right, and not as easy as many other alternative. Add in about a 15% cost to the initial cost estimates. You will find yourself needing to add something. View full review »
IT admin at a tech services company with 501-1,000 employees
Pricing is in line with other enterprise products. For a small company, the cloud version might be more suitable from a licensing cost standpoint. Bigger companies should take a decision based on the size of the IT department and the number of users involved, which can make an on-premises solution more convenient. View full review »
Cyrille Mechain
Business Process Coordinator at a comms service provider with 10,001+ employees
I’ll strongly recommend to adopt metadata solutions, but with a SharePoint expert. This is expensive, but you save a lot of time. View full review »
Wissam H
Change Management Consultant at a analyst firm with self employed
Don’t really know what to say here. I’d rather not answer. In general, we didn’t have any issues with SharePoint licensing. View full review »
Henry Magielse
CTO with 501-1,000 employees
* Look very well what your need is. * Compare that with the budget. * Do a full in-house inquiry to define: * What the real need is. * How to adjust internal procedures when needed, and if it is possible. * Whether the system can be adjusted to the company's needs. * Make a clear time line. * Make internal resources available. * Do not make the error of fixing a time line and not allocating the resources accordingly. * Make a clear plan of what you need. * Do not plan for your current need; add some space for future expansion. * Look into easy expansion; add licenses when needed. View full review »
Beth Wiebusch
Database Senior Manager at a university with 1,001-5,000 employees
Pricing seems fine. Licensing seems straightforward. View full review »
Aaron Krytus
Network Manager / Senior Network Engineer at Warnock, Tanner & Associates
There are two options with SharePoint. They have an on-premises and a cloud solution as well. View full review »
Chaan Beard
Senior Data Center Solutions Architect at a tech company with 51-200 employees
Use volume licensing to get the best pricing from Microsoft for a customer. View full review »
Director of Development with 501-1,000 employees
For us, in terms of the project development and support tools and for a collaborative repository of live documents, there is nothing like this solution. View full review »
Director, Systems Management & MIS Operations with 501-1,000 employees
We got this through the California Foundation for Community Colleges; a four-site license. View full review »
Andy Sworan
VP, CRS Manager at a financial services firm with 10,001+ employees
It’s not cheap. Through version 2010, there was a "free" version called Foundation. All of the good features are in the Standard and Enterprise versions. Starting with 2013, the Foundation version was discontinued. Licensing can be by server or by seat. View full review »
Senior Manager, Business Intelligence at a tech services company with 1,001-5,000 employees
It's not the least expensive solution in the market but if your needs are great in terms of functionality, number of users and amount of data, it is worth purchasing it. View full review »
Erwin Fiebig
IT & PMO Manager at a retailer with 1,001-5,000 employees
You can always make a good deal with Microsoft, especially shortly before the end of their fiscal year (July). View full review »
Web Developer at a tech services company with 1,001-5,000 employees
The pricing and licensing is one of the most crucial parts of using Microsoft SharePoint. View full review »
European Business Architect - B2B Marketing & Sales with 1,001-5,000 employees
It is affordable for what you get. View full review »
J.V. Tuazon, CPM
Project Manager at a tech services company with 10,001+ employees
Do your due diligence first and conduct an in-depth discovery session with stakeholders prior to designing your solution that uses SharePoint as a platform View full review »
IT Services Manager at a K-12 educational company or school with 501-1,000 employees
As a an education institution, we had a very favourable pricing policy. View full review »
Sr DevOps Manager at a tech vendor with 51-200 employees
I cannot speak about this as our product comes in an MSDN package. View full review »
Project Manager at a tech services company with 1,001-5,000 employees
License cost is slightly higher so it is suggestible to derive license cost based on relevant features. View full review »
Irvin Yip
Manager of Operations at a hospitality company with 501-1,000 employees
Pricing on the server itself is acceptable, but CAL licenses could be an issue if you are not an Enterprise Agreement subscriber, or you are opening SharePoint 2007 to external users. With the new license model on SharePoint online, the issue here is not applicable. View full review »
Product Manager with 1,001-5,000 employees
I cannot make any specific recommendations. View full review »
SI with 1,001-5,000 employees
In SharePoint Hybrid Mode, Office 365 User SLs can be used to access your licensed servers deployed on third party shared servers/datacenters via License Mobility using Software Assurance. Check this possibility for saving money. View full review »
Senior Business Analyst at a financial services firm with 10,001+ employees
For non-profits, seek out non-profit licensing. View full review »
Bara' AL-Nsour
Lead Enterprise Architect at a tech services company with 1,001-5,000 employees
SharePoint is a suite of features and products within one product. Purchasing and implementing it needs optimal usage planning. I would recommend that you select the pricing or license type based on your usage. (In general, the internet license is the best). View full review »
Alexander Noot
Test Lead at a comms service provider with 501-1,000 employees
There are two options with SharePoint. They have an on premises and a cloud solution. View full review »
IT Manager at a university with 1,001-5,000 employees
If possible, consider using what Microsoft offers in Office 365 as it includes all those features plus email. For a smaller organization, it makes a lot of sense and Microsoft will still manage the environment. View full review »
Syed Fahad Anwar
Principle System Developer at a healthcare company with 51-200 employees
There are multiple licensing options available. You should select the one that is suitable to your needs. View full review »
Senior Technology Architect at a tech services company with 10,001+ employees
The pricing is good. I have heard that MS gives very good deals on volume licensing. View full review »
Sr. DevOps at a energy/utilities company with 1,001-5,000 employees
I don't know since I did not source the production and used existing licenses. View full review »
Project Manager at a tech company with 51-200 employees
SharePoint is embedded in our Office 365 license. The price is very competitive. (I believe it is one of the best.) View full review »
Wilson Venancio
Business Architect at a comms service provider with 10,001+ employees
I am not involved with the purchasing decisions. View full review »
Martins Nwoseh
Office 365 Consultant at a hospitality company with 1,001-5,000 employees
Setup an initial trial account with a pilot group to ascertain what is best for your environment. View full review »
Consultant with 1,001-5,000 employees
I was not involved in the pricing and licensing activities. View full review »
Jennifer Rodrigues
Project Manager at a consultancy with 501-1,000 employees
I don't have enough experience with SharePoint's pricing and licensing to give my opinion. View full review »
Managing Director & Chief Technology Officer at a tech company with 51-200 employees
I recommend using Office 365. View full review »
Alexey Bugaev
Head of Business Intelligence at a engineering company with 501-1,000 employees
You can always start off with the free SharePoint Foundation version in order to evaluate the platform. View full review »
Pete Calvert
Senior Technology Architect at a energy/utilities company with 1,001-5,000 employees
Get help. Pricing and licensing is tricky. View full review »
Sunny Rajpal
Senior SharePoint Architect at a tech services company with 5,001-10,000 employees
Go for O365 plans that have different pricing as per business needs. View full review »
Software Architect at a retailer with 501-1,000 employees
For simple solutions, I recommend this solution. But going large scale, you might consider going with an open-source solution. View full review »
Yatin Dalvi
Senior Industry Expert with 1,001-5,000 employees
Pricing and licensing is not as complex as some of the other MS suite products. View full review »
Cloud Solution Architect at a tech services company with 1-10 employees
The replacement costs for it are cheaper if you use only SharePoint. View full review »
Founder with self employed
It is very expensive. View full review »
Client Relations Coordinator at a tech consulting company
There are free versions that satisfy most needs. View full review »

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