Trello Alternatives and Competitors

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Randy Casquejo
Customer Relationship Manager Coordinator at Yamaha Motor
Real User
Top 5
May 20, 2020
A user can create custom templates with any project, but the templates should allow for a default assignee

What is our primary use case?

I work on a marketing team in a position that was created to implement a CRM Communication Program for existing customers. Because this was a new position and I was new to the company, I was tasked with collaborating with several people across multiple teams. In my experience, it's very difficult to get work done effectively without some kind of project or task management tool. After trying out various online solutions, I learned that one of our divisions was already using Asana so I figured I would give it a try.

Pros and Cons

  • "Asana has helped me (as an individual contributor) organize my daily work and given me a way to plan for longer term objectives."
  • "A user should be able to identify an assignee for specific tasks or task types while applying the template, or at a minimum, allow for a default assignee. As it is, the template gets created with the just task dates driven by the project start and end dates inputted by the user. In my current situation, I'm assigning myself to many tasks, so I have to do that manually every time. Even if I eventually start adding other people to assign tasks, there won't be more than a handful to do. However, those few people will have multiple tasks. It would be nice to be able to select those individuals during the setup rather than having to do so manually once the project has been created."

What other advice do I have?

It would be nice in the future to add the ability to customize the colors of the interface and add company branding.
NorbertGuez
Solution Architect & Cloud Architect & Project Manager at papaya global
Real User
Top 5
Aug 24, 2020
Flexible and easy-to-use but lacks real workflow support and tasks management feature

What is our primary use case?

We are using Wrike for defining tasks to move between different persons in our company and for managing the status of a task among different persons. We are a global company, and we use it for things like onboarding workers. We create tasks from the beginning of the process and move it from status to status. Each team gets a notification every time you change the status of a task.

Pros and Cons

  • "It's a very easy-to-use and flexible tool. We can easily write and create queues for different themes. It's very user-friendly."
  • "On one side, it's very easy to create a task with text, but on the other side, it's not very well-formatted. Therefore, it's difficult to track specific data written in a task. We are making templates, but it's not enough to use a template to know the exact status of different tasks. One thing that we are looking for in Wrike is a better workflow. Because we can only move the status of tasks, we can't really manage workflow and send a task to a specific person. This is what is really missing in Wrike as compared to other tools. We are looking to replace Wrike because we need support for workflow. Another issue with Wrike is that they bring a lot of versions of the tool, which it's not so easy. They bring new versions very frequently, and these versions look similar. For example, we are using robots to read the tasks in the tools, which is problematic with Wrike because it is changing very frequently."

What other advice do I have?

You have a lot of tools with the same kind of functionality in the market. You should exactly define the precise requirement that you need from the tool and also think a few steps ahead in terms of the needs of the company in a few years. It is not enough to see the present specific requirements because sometimes, the solution we choose is not enough to grow. It's not easy to change from one solution to the other. These tools look very simple, but you have to think about what exactly you want to manage within the tool. I would rate Wrike a seven out of ten. We are looking for real workflow…
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