It is light to manage and low-cost, but lacks storage management
What is our primary use case?
We are mostly using Zimbra Collaboration for email purposes. It is also a collaborative tool. We also use it for sharing some documents and for meetings.
Pros and Cons
"Zimbra Collaboration is light to manage. It works on the Linux operating system, which is far better to manage than Microsoft Windows. Microsoft Exchange works only on the Windows server. We prefer working on the Linux server for security reasons and ease of management.
Zimbra Collaboration also has some integrated tools for security. It some modules to fight malware. These modules are not very powerful but are still doing a great job. Microsoft Exchange doesn't have a basic module. You have to purchase a security solution and add it to the solution.
The cost of Zimbra Collaboration is one more reason for liking it. It is also very simple to migrate from Zimbra Collaboration to another email solution."
"Zimbra must improve its solution to make it easy so that the users don't have to use webmail to connect to their accounts and log in to webmail every time. This is something that is lacking in Zimbra Collaboration. They should provide a better way to easily connect email applications on the desktop to the Zimbra server.
They should also try to have more functionality for storage management, like Microsoft Exchange. Currently, the management of the email data must be done manually in Zimbra Collaboration, which we are finding very difficult. They should provide a way to save emails so that you can have more space on the server and storage. Because of the lack of this functionality, we are planning to migrate to Microsoft Exchange. Microsoft Exchange provides a better way to manage storage than Zimbra Collaboration. You cannot have a mail solution without storage management because emails will always increase.
Zimbra Collaboration also needs tools for management. More back-office tools are required to manage the whole mailbox and space. You don't only manage emails but also the documents attached to the emails. Therefore, you require tools to select and decide what do you want to save or how do you want to free up space in your infrastructure."
What other advice do I have?
I would recommend this solution, but it depends on the size of the company and the cost. The number of emails that you use impacts the cost of the solution. For a small company, Zimbra Collaboration is good because it is simple, inexpensive, and not very difficult to deploy. For a big company, Microsoft Exchange is good because you have to manage the data, storage, and user emails, and you need a tool that can easily do it for you. Microsoft Exchange provides tools to manage the space and the server. You can create your own policy for emails. For example, you can save emails that are two years…