2019-05-13T08:56:00Z

What needs improvement with Visio?

2

Please share with the community what you think needs improvement with Visio.

What are its weaknesses? What would you like to see changed in a future version?

ITCS user
Guest
4141 Answers

author avatar
Top 5LeaderboardReal User

The solution should have better integration capabilities with MacOS and Linux.

2021-08-30T11:25:19Z
author avatar
Top 20Real User

I'd like to see the portability simplified from Visio to PowerPoint and vice versa. With other products coming on the market, Visio is losing a little ground and as a result, I mainly use PowerPoint now and Visio much less. The user interface could be simplified enabling non-technical people to use it. There's something about it that makes it complicated to use.

2021-07-21T18:59:22Z
author avatar
Top 5Real User

They could improve the drawing function, other solutions provide easier drawing capabilities. The UML drawings are quite limited, particularly the clause diagrams. You need to put a lot of effort to get everything right, compared to some other products I have tried. In a future release, there should be more features in UML drawings. Generating drawings that belong to UML is quite an effort, everything is very tedious by hand and I prefer the methods which other competitors use which takes the effort away because some elements are done automatically. It requires fewer clicks with your mouse and fewer presses on the keyboard to accomplish the same result.

2021-07-05T10:42:22Z
author avatar
Top 20MSP

I'd like them to include more stencils for new technologies in the solution. There are plenty of stencils available on the web but it requires researching, downloading, and testing what works. There are some common ones such as when you're working with technologies like Microsoft but it takes me some time to download clip art and try to make them myself. I would love to see an option to drill down collapsed sections of the diagrams as well as an option to navigate through different pages of diagrams, something that can be more easily summarized, and then go on to the details.

2021-07-01T18:20:49Z
author avatar
Top 20Real User

The user interface could be simplified and easier to use.

2021-05-31T15:09:46Z
author avatar
Top 5LeaderboardReal User

It's not the easiest software to use. It's not user-friendly out-of-the-box.

2021-05-23T23:39:14Z
author avatar
Top 10Real User

Some of the improvements that have been made in Visio have not been beneficial, at least to me, personally. Too many things have been added to it, and it makes it kind of clunky sometimes. There is an overwhelming desire or competition to continue to improve it when the product is and has been pretty good, and some of what is done tends to clutter it. In some cases, the updates make it more difficult to use. It is already pretty feature-heavy and continuing to add stuff is not productive from my perspective.

2021-04-08T22:34:56Z
author avatar
Top 10Real User

Would be nice if visio viewer didn't require active-x.

2021-04-07T21:01:05Z
author avatar
Top 10Real User

For professional use layout configuration is sometimes a little difficult to use. I think that the applications could be improved, so that Microsoft Visio is linked in the modeling of applications and algorithms.

2021-04-01T10:08:17Z
author avatar
Top 20Real User

The application could be lighter or it could be faster with documents. That just comes down to the user's CPU power and how big your document is. I'd like it if there was some sort of web integration, where you can deploy VST diagrams or at least SVG diagrams or something to the web. It might be useful. I'm not sure if it does it right now, I haven't looked recently.

2021-03-09T17:24:38Z
author avatar
Top 10Reseller

The auto-routing feature could be better. Around 2018, the auto-routing of lines was pretty close to perfect, but it's started to go downhill from there. Keeping the lines attached to endpoints while you manipulate how they run and how they interact with other shapes or near other shapes is becoming very tedious. I would like them to give us the option of opening up the rules for auto-routing and make checkbox selections of what rules we want to apply and what rules we don't.

2021-02-23T21:56:43Z
author avatar
Top 10Real User

The issue I have with this solution is the same issue I have with all the products by Microsoft. They depend on many solutions by third parties for too many things, from my point of view. Maybe there should be more basic, fundamental resources incorporated into their products in general - not just this product. A basic user may have issues trying to install the solution. There are a lot of patches that sometimes change how one version will interact compared to another. It would be great if, in the future, we would be able to use numerics and graphics cards. If there already this functionality, they need to make it more publicly known, as I don't see it right now.

2021-02-22T21:28:54Z
author avatar
Top 5LeaderboardReal User

I'd like to be able to extract different data from different relations between the objects I create and I'd like the ability to analyze the different relations between activities, positions and roles. Visio can't give me this functionality. I would also like to be able to introduce more information in each object. For example, to include some codes or name or description of the activity, to be able to introduce more data in the object. To have this information in the objects would be great.

2021-02-22T17:53:22Z
author avatar
Top 5LeaderboardReal User

To me, Visio doesn't really stand apart from similar solutions that I have used. When it first came out, it was quite a progressive product. As it's simply for drawing and painting diagrams, lines, flowcharts, the price is too high. I do not understand why this product is not included in the Microsoft Office package. I personally wouldn't buy Visio even if it were 10 times cheaper because I only use it at work for diagram modeling; it's not a unique product anymore. It's both stable and flexible, but many features are complicated. The application grid seems to be unreliable which makes simple tasks complicated. It's not very easy to make diagrams the way I would like them to look. It should be easier to convert to other vector graphic file formats. Auto error-correction features would also be a big help. If you have a diagram and you scroll your mouse too far, you'll lose your diagram.

2021-02-17T04:36:05Z
author avatar
Top 5Real User

The solution should be included in Microsoft Office 365. For some reason, it's not. It should be bundled in with everything else. If they did, clients and customers would benefit a lot. Just because you have technical support for other Microsoft products does not necessarily mean you will have it for Visio.

2021-02-12T13:29:00Z
author avatar
Top 10Real User

I just uploaded the latest version and using it now, and I'm struggling with it. It's very different than the other version I have used, and I haven't done any tutorials. The previous version was easier. It was easy to intuitively figure out what it did. I learned it on my own and it didn't require the review of tutorials. But with this updated version, I am definitely struggling with it. I need to go through the training and go through the tutorials. So far it seems more complex, but maybe it's just different. It may handle images well, but I don't know yet. It is something that I would like to see in this solution. It should be easier to transition into a new version without having to spend so much time in just one area. Providing information on what has changed and how to do it would be very helpful. I would like the option of going back to the way of doing things in the previous version. I don't understand the block system. I had the favorites that I have to build again because somehow they got lost with the upgrade. In my favorites, I had shapes, fans, and other things. You pull up all of your basic images or search for them, and you could drag them over into your diagram.

2021-02-03T20:37:29Z
author avatar
Top 5Real User

Occasionally, the automation feature that helps you easily add the "next step" goes crazy and it will move a bunch of stuff on me. Usually, that's very easily recoverable, however, that's just a little aggravation we have to deal with. It's like an ongoing glitch of sorts. You need to be careful when you are moving the whole image. If there was a way to make the finished product more interactive somehow, that could be interesting.

2021-01-26T15:07:24Z
author avatar
Top 5Real User

I would help if they had something like a Microsoft Viewer. They also need to make this available across other platforms and not just Windows. It would also be nice to have a portal within the product, with some agreement with third parties to get those templates through the Microsoft project portal and not have to go out there and spend time locating the templates. The only downside to Visio is the learning curve. Nobody off the street can pick it up that quick, and they have to learn it. They need to get some training, some tutorials, which applies to just about anything these days.

2021-01-23T08:10:43Z
author avatar
Top 5Real User

It can be complex. If you don't know a little bit about it, it can get really confusing.

2021-01-07T18:29:57Z
author avatar
Top 10Real User

In earlier versions, there was better database modeling. The database modeling has deteriorated significantly in the more current versions. In Version 2000, the database modeling was pretty decent. Since then, it has deteriorated and a lot of the functionality has disappeared from Visio.

2021-01-04T16:00:15Z
author avatar
Top 5LeaderboardReal User

a) Its integration with other vendors can be better and support for other formats. For example, when we import a JPEG, we cannot customize it. Similarly, we can't utilize the BPML kind of diagrams. b) It should natively enable importing diagrams or reference architectures from any of the vendors whose solutions are used by the customer or proposed by solution providers such as DXC For example: AWS, GCP, VMWARE etc We can't work in isolation in a multi-cloud or hybrid cloud world. This is a necessity. c) The tool has to support more collaboration capabilities so that I can co-create architectures within the organization or with my vendor partners or customers d) As compared to some of the other vendors like Lucidchart, Visio is quite old-fashioned in terms of visual presentation. It is not up-to-date. Its visual presentation should be improved. e) Rather than static diagrams, the tool should support API level integration like SAP Power Designer or EA tool from SAP so that deployment of solution becomes easier.

2020-12-31T21:07:00Z
author avatar
Top 5LeaderboardConsultant

There could be better integration between Visio and Word, especially when it comes to importing graphics from the one to the other. Visio's graphics don't seem to play well with other applications. Sometimes I move a business process graphic to a Word document. It doesn't copy the picture correctly, or it leaves some of the connectors off. Or it puts the wrong one in or changes the font for no apparent reason. That's a pain in the neck, and it's one of my biggest complaints about Visio. Moreover, when I connect a caption to a drawing and move the drawing, sometimes the caption gets left behind. And if you shrink the size of a drawing, I'd like Visio to scale the font automatically. Small details like this would significantly improve the product. Aesthetically speaking, the graphics can be a bit crude and simplistic. The graphics are sufficient for most purposes. Visio is a static program that tries to keep things simple for most users. However, I would appreciate it if they made an allowance for at least slightly more complicated graphics. As they are now, they do not inspire. People don't look at the graphics and say, "Wow, that's a great graphic." They look at it and say, "Uh-huh, move on. Next!" It's a lot of sameness. I would also love to see Visio with a more intuitive and reliable data linking feature. I shouldn't have to program or develop any complicated code. Just press a button, connect to the spreadsheet, and update it. For me, sometimes it works, sometimes it doesn't. You should trust your application so that when you need it to link, it links. It would help to know that Visio is using the latest data, mainly because you don't want to embarrass yourself in front of a customer with wrong or outdated data. I like dynamic programs. I want to take inputs from other places and have the application automatically update my chart and know that it's correct. And not only do I want it updated, but I wish to document updates, so I can see what updates were selected and used. So if the document references a spreadsheet or an Access database, it shows where the data came from, what version it is, and the date. If you're doing a nice bar chart in Visio and you want all the bells and whistles, you can see the source material and revision of the chart so that you don't have to go back and say, "Is this right?" I want to create my objects and my object library more easily. I think you can do some of that, but it's not that simple. I haven't had a lot of experience doing it, but when I did try it, it was awkward. The support is okay, though not super great; I wouldn't expect it to be. Visio is not a program where you need a lot of hand-holding for most tasks. It's quite suitable for those who want to drag and drop, so support isn't too crucial, though there could be room for improvement.

2020-12-10T11:46:00Z
author avatar
Top 5Consultant

I would like to see the project planning element improved, although it won't happen because Microsoft deliberately made it worse. They did not like the idea that you could actually plan a project with it, so they greatly diminished the capability because it was competing with Microsoft Project. Back in the days before Microsoft got their hands on it, it was quite a capable system for managing small projects. If you were doing something that only had half a dozen people and runs for up to a year or something, Visio was perfectly adequate for doing all of the project planning. Whereas, from what I have seen of it now, you could not project plan making a cup of tea with it. They have completely emasculated the project planning capability.

2020-12-08T19:50:13Z
author avatar
Top 5LeaderboardReal User

I'm working with Visio Plan 2. I find some lags on this tool. For example, I cannot manage the attributes. For example, for each figure of the process map, I cannot add any further information about it. I can't add the activity or the role that I'm using to relate to other activities. It is very limited by the information that I can use. Managing data is quite limited. I would love to see five samples for each attempt that I include in my process. I would like to be able to add some extra information. For example, to be able to add some attributes for each item. To be able to extract a report for business project management notations would be ideal. Another solution, ARIS, lets you configure each item that you add to the Visio model process, and you can add some attributes that we cannot currently add. For example, calls to activity, main indicators, or a lot of descriptions, etc. After that, to be able to export a report that shows the relation between the functions and the roles that you have related would be great. If it were possible to see different functions for each role and export it, that would be ideal.

2020-11-27T17:53:18Z
author avatar
Top 10Consultant

The simulation is an area that requires improvement. In the next release, I would like to see the simulation improved. It's a Microsoft based, so it's still good, but it needs simulation.

2020-11-26T12:28:10Z
author avatar
Top 5LeaderboardReal User

They have to improve shapes. It has good shapes, but it certainly can have more shapes. There are no U shapes. It also requires more customizations. There are a lot of icons, but they can be modernized more. These icons have to be more customizable so that we are able to change the color and things like that. It should also have more integration so that we can use it with other tools on the web. We don't use Microsoft Teams. We use Discord, which is more for gamers. It would be helpful if Visio is integrated with Discord. I can then show my work to my team. We use Visio, and it is a must-have solution for us, but being a startup, we don't have the money to use the whole Microsoft system. Some day we will use Office. For companies like us, there should be connectors for other software. We should be able to use a connector with the software that we are using or with the new generation solutions. Connectors will make it very easy to transfer data.

2020-11-18T21:42:26Z
author avatar
Top 5Real User

I think that it feels a bit outside with respect to the icons that are available. It should be easier to integrate with other platforms like Confluence, or other content management platforms for exporting and collaborating on drawings. It would be helpful if Visio could open drawings from other kinds of tools.

2020-11-13T12:41:15Z
author avatar
Top 5Real User

My colleagues are not satisfied with this solution for many reasons. They don't see end-to-end processes or the layers of one process. When you use a BPA solution you can open an end-to-end process in one window, go down, or go up between layers to different places. You should be able to see descriptions of the steps of the process. Integration with third-party vendors is another aspect that needs improvement.

2020-11-04T10:53:00Z
author avatar
Top 5Real User

It would be nice if we could develop a custom database. We have looked into this functionality, but all of the other solutions that have a database are very locked down, and you have to use them their way. You can't define your own systems, tools, and inputs etc. For example, if we have systems that are used in multiple processes, and we want to know what processes use those systems we should be able to query the database for processes that include a specific system. A uses case could be system X being phased out so we need to know what processes will be impacted, so that we can ensure that those processes are all taken into account in any decisions to replace that system. Additionally, Visio should have the ability to capture metrics such as demand, work time, cycle time, .. for each step in the process. Then those metrics should be able to be linked to a spreadsheet to enable data analysis that remains aligned with the process map so that changes remain aligned between Visio and Excel. Other systems attempt to provide this functionality, but the spreadsheet functionality is not as robust as Excel.

2020-11-04T02:21:23Z
author avatar
Top 5Real User

I would like to see better integration with external data sources. Sharing work with colleagues is sometimes an issue with this product. I would like to see integration with Microsoft Teams.

2020-10-29T19:06:00Z
author avatar
Top 5Real User

I'm not sure of the features that are missing. It's a pretty complete solution. In some instances, I do feel that AutoCAD is a better solution to use. I find AutoCAD makes better lines and has a few better capacities. The maintenance of the solution could be better. It might be better on a PC. I'm not sure. I'm not sure if Visio is the best for 3D designs. One does have to make a bubble. It's typically better to do such designs in AutoCAD. I find that, in order to get money, advertisers, etc., AutoCAD is a better solution. The user interface could be more robust. It can export to AutoCAD, however it doesn't do so very effectively. You really struggle with exports as they end up exporting in different forms. It doesn't translate exactly. What is white in Visio ends up being black in AutoCAD. Ultimately, you have to go and fix everything. It's not that easy. You end up losing quality.

2020-10-07T07:04:38Z
author avatar
Top 10Real User

The reason we're moving from Visio to another program is the fact that you can link the library on ARIS or Signavio. These you have to save them on the save drive which as a collaboration. It's not working for us. There needs to be better configuration at this point. We need something a bit more flexible in that sense. The scalability is limited. If you look at ARIS, for example, or Signavio, the flowchart combines all the details and with the click of a button I can create a process manager. That would be something that Visio could add. It would cut my workload in half. Currently, once I'm done with drawing the flowchart, I need to take it and put it in that document and then explain what the flowchart is.

2020-09-27T04:10:12Z
author avatar
Top 5Real User

I am fairly happy with the program. That would be about 90 percent happy. There is not really much that is wrong with it. The only problem I tend to have is that sometimes when I am moving objects around within the interface I lose the formatting or it changes type or linking. You have just got to get used to the connectors not staying in the right spots or how they behave as you work with it and know how to repair it. When you are moving stuff around the joins sometimes just do not go where you want them to. That is the join arrow or shapes or connectors might intuit what you are trying to do in another way than you might intend. It is an issue with learning the user interface and working within the behaviors of the program. When you move stuff around and it might move off the visible page, you just have to know to resize to make it fit in the view again. That part of the interface could be more intuitive or left to the control of the user.

2020-09-27T04:09:59Z
author avatar
Real User

The inventory feature could be improved. On projects, there are sometimes inventory tasks that are lacking. Imagery could also be improved. I'd also like to see increased visibility.

2020-09-13T07:02:29Z
author avatar
Top 10Real User

The big downside to Visio is that it's very difficult to push the design through to Power Automate, to become a workflow that you can use. The process modeling capability would benefit from a quick modeler tool, such as one where you use a table that is populated using the BPMN 2.0 format. In the future, I would like to see a connection with the workflow so that you can create your model and then execute it.

2020-09-08T09:10:03Z
author avatar
Real User

The design and the look and feel, need to be improved. Also, the pricing can be improved for organizations. In the next release, I would like to see simulations capabilities and artificial intelligence included.

2020-08-04T07:26:13Z
author avatar
Top 20Real User

I've had a variety of issues, usually related to the system architecture. It's almost like a general purpose tool but it's important to understand the interfaces and the components and how they're related to each other. It would be helpful if you could layer things easily for the diagrams so you can decompose a given object and see it both at the macro and at the breakout level and still have those kinds of connections would remain.

2020-07-13T06:55:38Z
author avatar
Top 20LeaderboardReal User

Something that needs to improve is the interface interaction with other tools.

2019-11-18T07:22:00Z
author avatar
Top 5LeaderboardReal User

For older version of Visio Professional, not all BPMN 2.0 Elements are available. The Auto-Align has improved significantly from the previous release; however, you may still find the auto align features lacking if your process diagram has a fair degree of complexity. My suggestion is to keep your process model straight forward and use the intermediate Link Event or End Signal Event to break up, simplify or connect the the rest of the process map.

2019-09-05T06:26:00Z
author avatar
Top 20Real User

The one particular thing which I would like to see improved is in comparison to other products in the market, and is still lacking in Visio, is publishing on a web application. For example, there is a freeware application business process modeling tool, Bizagi. This tool has a very good interface. It also provides visibility allowing users to publish on SharePoint directly. Then the entire product gets converted into an HTML format which provides a one-click on all the attributes of every task, a detailed description, direct visibility, which I find is still lacking in Visio. An additional feature I would like to see included in the next release is the implementation of web publishing. For example, for any task or any flowchart diagram that I create, example "talk to the customer." Now using "talk to the customer," return adding attribute like "this is a step-by-step document file that you should follow" or "these are the setup questions that you should follow while talking to a customer." These documents can be attached to that specific task, and when I submit this on the web, users will get all the description, along with the attachment.

2019-05-13T08:56:00Z
Learn what your peers think about Visio. Get advice and tips from experienced pros sharing their opinions. Updated: August 2021.
534,226 professionals have used our research since 2012.