We compared Asana and Monday based on our users’ reviews of Project Management Software. After reading the collected data, you can find our conclusion below.
Comparison Results: Monday is considered better than Asana overall due to its wider range of features, including automation, tagging, and insights. Monday also offers more customization options and is more affordable. Asana is easy to use and good for collaboration but lacks some of the advanced features of Monday.com. Customer service for Asana is mixed, while Monday's technical support is consistently praised. Monday.com is seen as a cost-effective solution with a positive ROI.
"It's an easy way to communicate."
"The tool has a lot of integrations."
"The initial setup was straightforward."
"What I like the most about Asana is its API integrations because we use a lot of cluttered toolsets in our company since we need to cater to different clients, for which its integration gives us a lot of flexibility."
"It is stable and easy to set up."
"Asana has a wonderful user experience that is very easy to interact with and has tons of integrations with other products and tools."
"I love the way it monitors all of the current and past projects, and it sends notifications to keep everything on the track."
"Asana is a very simple interface for project managers to figure out, providing all the functions they need."
"The best feature is the form for requests for new projects."
"The templates were always the best part as not starting from scratch made the process so much easier."
"We really like the dashboards, automation, and spreadsheets."
"I use the templates function to create standard templates for my project plans that I can easily duplicate and disperse organizationally."
"I enjoy being able to switch between different views of a board, such as Gantt or Kanban, as this provides alternative ways of viewing tasks and managing workload."
"Has very good collaborative functions."
"We use less paper thanks to this product."
"Monday is very easy to use and is very user-friendly."
"I rate the support from Asana a four out of five."
"The stability of Asana is good. However, there are some issues with maintenance, when the solution is down. For example, there might be maintained for a few hours where we cannot use the solution."
"A user should be able to identify an assignee for specific tasks or task types while applying the template, or at a minimum, allow for a default assignee. As it is, the template gets created with the just task dates driven by the project start and end dates inputted by the user. In my current situation, I'm assigning myself to many tasks, so I have to do that manually every time. Even if I eventually start adding other people to assign tasks, there won't be more than a handful to do. However, those few people will have multiple tasks. It would be nice to be able to select those individuals during the setup rather than having to do so manually once the project has been created."
"It would be beneficial if Asana had a predecessor feature that automatically adjusts all subsequent dates when changes are made to a timeline. For example, if I assign a designer four hours for one task and two days for another, and the completion of a task takes longer than anticipated, it would be convenient if updating one date could prompt the adjustment of all other relevant dates. Essentially, this feature would streamline the process and eliminate the need for manual adjustments."
"Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss."
"If you have been using a tool like Jira for many years, it make time some time to get used to the minimalist layout in Asana."
"In Asana, there's no way to add a custom date field."
"The calendar view in Asana has shortcomings and can be improved."
"It would be great to have better email integration so that you could have all of your inboxes consolidated there."
"A part that could be improved is notifications, as we receive quite a lot of them. We struggled to limit the number of emails that we were not part of... If we could mute emails for projects that we are only following but not necessarily working directly on, that would make a huge difference."
"It would be great to have more options on the form for external use, and an easier exporting option for client answers (rather than copying and pasting from each section)."
"We'd really like to have the ability to have different types of boards within a board."
"The marketing notification emails from Monday.com are really poor and of little value to the user."
"Service being down happens to often. They need to create a desktop version that stores the info locally so that when their servers are down, I can keep working and accessing my data. Then it could be uploaded when their servers are online."
"Having easier access to training videos on how all features can interact with one another would be helpful."
"We need to have conversations within the platform."
Asana is ranked 3rd in Project Management Software with 43 reviews while monday.com is ranked 1st in Project Management Software with 222 reviews. Asana is rated 8.4, while monday.com is rated 9.4. The top reviewer of Asana writes "Extremely stable, user-friendly, and easy to navigate". On the other hand, the top reviewer of monday.com writes "We can collaborate with our customers efficiently and professionally, and automation makes it easy for everyone". Asana is most compared with Microsoft Azure DevOps, Microsoft Project, Wrike, Jira and Trello, whereas monday.com is most compared with Wrike, Microsoft Dynamics CRM, Zoho CRM, Odoo and Microsoft Project. See our Asana vs. monday.com report.
See our list of best Project Management Software vendors and best Project Portfolio Management vendors.
We monitor all Project Management Software reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.
This is a good question, but the starting point would be to understand whether your focus is on project management software or portfolio management software because there is a big difference between the two.
In terms of software, project management software is really focused on managing individual projects and can help communicate information about a specific project. Project management software is commonly used by Project Managers and the project team members. Portfolio management software though is focused on the entire portfolio of projects to give senior leaders holistic visibility of those projects. Portfolio management software helps senior leaders to make better strategic decisions. Check out this article for more information on this topic: https://acuityppm.com/project-...
Hi Netanya, for complez projects I recommend Basecamp or Microsoft Project, but for small or low complexity projects I suggest Trello. Best regards.
Hi Netanya,
If you want to reach a quick-wins at the portfolio level with an intelligent algorithmic and automated approach please look at my favourite tool called Aangine.
It gives you capabilities to run multiple What-if scenarios at the portfolio level, considering various constraints on capacity, budgets, timing and prioritization. It helps PMOs/SPMs very quickly to perform risk & value analysis and run impacts analysis to see what happens if suddenly priorities/capacity/budget will be changed. Visibility on future horizons, possibly bottlenecks and risks gives you the opportunity to compare and run an intelligent algorithm to optimise your future portfolio within a new reality immediately. As an outcome, in the first couple of quarters, you will get significant results on your execution side of the way of working.
Regarding the execution part of the delivery for the corporate customers, I would recommend Micro Focus PPM review.
Kind regards,
I. Bayraktar
I’ve used Trello, Asana, and Monday.com.
My favorite by far is ClickUp due to following reasons:
1. It’s inexpensive.
2. Support is great.
3. Very flexible - we do sprints with points and it’s great for this.
4. They are constantly launching new improvements.
5. Most important - my team loves ClickUp and actually uses it! We particularly like the goals feature.
Jira is what we currently use and I have no complaints about it at all.
Since 1998 I have been using the Planisware project portfolio management solution for multiple pharma organizations.
The application initially had the esoteric name OPX2. For easier international name recognition, its name sensibly became Planisware in 2009 with the release of P5. Subsequent releases of Planisware P5 and Planisware P6 (or V6) and currently Planisware Enterprise (E7) have brought substantive improvements to the stakeholder community in user interface, capabilities, reporting, and performance.
Planisware documentation has evolved markedly with more frequent publishing of detailed functional guides, videos, and release notes, available online for customers and from within the application. For example, the fifth set of release notes for E7, specifically 7.0.4; March 2022, is 133 pages long. Planisware Academy is another tool for gaining proficiency with project and portfolio management.
What I especially enjoy with Planisware is unsurpassed flexibility for managing project activities--not just as list tables and Gantt charts, but also with Kanban cards, roadmaps, stage and gates, deliverables, ideas, etc. Modules for resource management and cost management have similar depth of execution. Another module for tracking risks and opportunities is selectable when needed.
Planisware's implementation of activity types as a discrete breakdown structure facilitates the use of consistent, defined activities across projects and improves the accuracy of planning.
Project templates and activity library features are valuable for creating new projects more efficiently.
Data visualization is another Planisware strongpoint. It's possible to make dynamic slide presentations of working projects.
Given the depth and breadth of Planisware modules and the software's overall capabilities, each corporate organization has to make a long-term commitment to adopting Planisware. Providing stakeholders the opportunity to gain needed proficiencies with Planisware is also essential for reaping the considerable benefits of using this fascinating enterprise solution.
I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.
The real question is: what type of Project/Portfolio Management system do I need?
The Trello, Asana, and Monday.com types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer.
If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market.
Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.