QuickBooks Desktop Other Advice

R. Michael O'Hanlan
QuickBooks ProAdvisor at a consultancy
Intuit really wants its customer to be happy with the product and to be able to use it. And, as an extension, when I teach people to use Desktop, I'm a reference too that they can call, and I use telephone conferencing so that I can look at their screen, and see what's going on and say, "Oh, you've got to move this from there to there, and it just doesn't make sense, so let's figure out a way to move this up." QuickBooks, you can get it either on disk, or you can get it to download over the Web. They have a whole lot of security passwords, licensing agreements, so that your data and your program is safe. And then they have, "Let's walk you through it," introductions, to show you how to use it. And they even thought about different industries, so that if you're in a service industry, if you're in a retail industry, or you're in construction, they have set up some of the initial out-of-the-box setups, so that you have something that looks kind of like your industry. So for me, I'm an accountant consulting. I do not need an Account called "Dental Equipment." It's flexible to fit your industry. QuickBooks Online is a second product that they offer. It is cloud-based, and if you are going to equate softwares to cars, Desktop is the Lexis, Online is the Volkswagen. Initially, with Online, you might think, "Oh, this is so much easier to use, and I can use it on my phone." But unless you are dealing with customers, and having to create an invoice when you're over at your customer, there's no need to get the Online service. Most people think, "Oh, well, I want to be able to check my books all the time," and you get QuickBooks Online, and how many times do you check your books? You don't. QuickBooks is intuitive and easy with the more background in accounting that you have. If you're new to the business, if you're new to forming your company, consult a bookkeeper or a CPA for advice on your initial setup. Yes, there is a lot that you can do on your own, but accounting can be confusing, and if you set it up wrong, you run the risk of creating a very profitable situation for me to come in and clean it up. One of my specialties is called "disaster accounting." I have a client who got embezzled. I have a client who had somebody put the information in completely wrong - and this was a former CFO and CPA - and I had to totally rebuild the books from two and a half years back. So when you first start, consult with a bookkeeper - a bookkeeper is cheaper than a CPA - and get some beginning guidance in how to set it up. I rate it a nine out of 10, because there are always things in this program that you can improve. The problem with listing Accounts Payable twice in a journal entry, that's one of them. But these issues are not enough to make me not like the product. QuickBooks also has a tab that you can click on and make suggestions to improve it. I give it a nine because it's the best program I know that's out there, but it's not perfect - and I adore it. View full review »
I would first evaluate if QuickBooks Desktop or QuickBooks Online would be the best option for your company. If you decide on QuickBooks Desktop, I would look to the online community or a ProAdvisor for help on setting up the best configuration for your company right from the beginning. Always start using a new product like this from the beginning of a fiscal year, not midyear, even if that means entering all the old data. View full review »
Paula Byrd
IRS Registered e-File Provider / Tax Preparer & Consultant at a consultancy with self employed
This solution allows us to outline exactly what data, financial statements, inventory, job costing/budgeting, AP/AR, wage and hour, tax planning/forecasting, or information needed to allow owners and management to make educated business decisions regarding efficient and effective management of business operations, cash management, marketing/sales force management, asset purchases, etc. View full review »
Find out what your peers are saying about IBM Maximo vs. QuickBooks Desktop and other solutions. Updated: November 2019.
379,343 professionals have used our research since 2012.
Chaunce Dickerson
Purchasing Analyst
Call them and ask for suggestions. They can make sure you get the right version for your business. It will save you time and potentially money. View full review »
Moses Wambugu
GUIDER at a tech services company
It's a good way to go for accounting. View full review »
Find out what your peers are saying about IBM Maximo vs. QuickBooks Desktop and other solutions. Updated: November 2019.
379,343 professionals have used our research since 2012.
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