We performed a comparison between OpenText Project and portfolio Management and Smartsheet based on real PeerSpot user reviews.
Find out in this report how the two Project Portfolio Management solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI."Overall, they have a very strong workflow management capability. That's a very strong feature because then you can model any process easily. Whether it is a demand management process, a pipeline management process, or your project delivery methodology, it is much easier because of their workflow management capability."
"It's a very detailed tool. As far as an enterprise is concerned, it gives you the flexibility to manage everything: portfolios, projects, finances, proposals, resources, and time... It takes care of even the minor details that need to be captured. The project management functionality is configured really well within the tool. That stands out."
"I like the automated calculations, especially on the resource side. When project managers enter their resource requirements into their staffing profiles, they are automatically translated into labor forecast calculations. PPM automates a significant portion of the forecast calculations. Timesheets are also built-in. We automatically process time sheets and bill them accordingly."
"Resource management: The resource management module is very complete and covers most of the time all needs of customers."
"Scenario comparison is the feature most valuable to us and the reason why we decided to choose HPE PPM over other portfolio management products."
"Micro Focus PPM is flexible and easy to use. It's simple to customize and configure workflows."
"Recent Program Management lifecycle, Program Management aggregation views due to interactive UI (selection of risks, issues, and changes in Program Overview) and “flash look & feel" of this functional chunk, which is different in comparison to other parts of HPE PPM."
"The portfolio management and the resource management are the key features."
"It is my favorite project management tool. The reason for that is that it is very flexible. It is much easier to use than Microsoft Project in terms of creating custom fields. It is very similar to Excel. So, people understand it, which makes it a little bit easier to use for most users."
"Smartsheet is easy to use."
"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."
"For doing project plans what was really valuable is the ability to do a predecessor."
"It's very user friendly."
"The ability to update in real-time before meetings is great."
"Smartsheet is a really good tool for collaboration."
"The dashboard and the layouts are quite good."
"User interface continues to be poor. The product does not have a similar view in the different modules, e.g., staffing vs financial management, it looks like you are working with a different product and it is not easy to use or intuitive."
"Currently, HPE PPM does not allow “Project” approval, but only simple “Demand Request” approval (mobility)."
"Portfolio scenarios: This is a very powerful feature. However, it’s limited to analyses."
"We had a couple of issues with stability or performance degradation about a year ago, around the time of the initial rollout. Since then, we've only had two unexpected outages that were quickly resolved."
"There are some limitations when it comes to attaching receipts. For example, if we are going to buy some non-labor-related assets such as hardware, we are not able to attach the receipts in the Financial Management module in version 9.41."
"Reporting; need to be able to provide fancy reporting out of PPM, way it is done in OBIEE etc."
"They can make its UI better. Currently, the UI is a bit clunky."
"Sometimes features in PPM don't work as expected, or our users request a new feature. Typically, our partner vendor can deploy those changes. But there have been a few instances when we had to raise it with Micro Focus because it's beyond the ability of our partner vendor. When we raise the issue with Micro Focus, it sometimes takes time because it needs support from other customers using PPM, not just our bank. It goes through a voting system. Other customers need to vote for the feature. The features that get the most votes will possibly be added."
"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."
"With a large quantity of data, the solution lags a bit."
"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."
"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."
"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."
"They provide a limited number of sheets which is not enough."
"It would be beneficial to enhance user-friendliness and make it less complex while maintaining its overall excellence as a product."
"We have to manually put in every dependency in Smartsheet."
More OpenText Project and portfolio Management Pricing and Cost Advice →
OpenText Project and portfolio Management is ranked 10th in Project Portfolio Management with 24 reviews while Smartsheet is ranked 4th in Project Portfolio Management with 33 reviews. OpenText Project and portfolio Management is rated 7.8, while Smartsheet is rated 8.2. The top reviewer of OpenText Project and portfolio Management writes "Gives management a cohesive place for tracking business strategies and goals, but cosmetic aspects need work". On the other hand, the top reviewer of Smartsheet writes "Has customization, data pulling, and cross-functional global communication features; it's a secure solution". OpenText Project and portfolio Management is most compared with Jira, Planview PPM Pro, ServiceNow Strategic Portfolio Management and Teamwork , whereas Smartsheet is most compared with Microsoft Project, ServiceNow Strategic Portfolio Management, Spreadsheet.com and Adobe Workfront. See our OpenText Project and portfolio Management vs. Smartsheet report.
See our list of best Project Portfolio Management vendors and best Project Management Software vendors.
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