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Microsoft Office SharePoint Server Room for Improvement

Northern Europe IT Business Intelligence Manager at Adecco

I would like to see the integration with Teams reinforced. If you could have some SharePoint pages inside of teams, I think it could be useful. If you want to use data as a repository then you can have it there. That is one way, but also it depends on what Microsoft is trying to do. If they are planning to disaggregate SharePoint and just use Teams as the mainframe or they still want to keep it. I think that if they can bring some of the key components of what useful in both products then I think that can help the users.

More and more, people are starting to try to find one unique channel where they can have everything in one place. You can still have a lot of applications that you can use, but you still have one interface. That's what I think Microsoft Teams is trying to do, which is to give you one interface where you can use it for communication, control, to check how is your team behaving, and to have web meetings.

There is more usability from an end-user perspective to continue to use the full scope of Microsoft products. This included integrating products as much as possible.

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Director of Operations at NEOnet Inc

If you're a legacy, long-term user of SharePoint, there are challenges moving forward to the newer user experience that works with groups. It is a complex migration process and there's a lot of manual effort involved.

If a file is moved or renamed then the links to it are broken. Ideally, a unique internal and persistent identifier should be used to access files to prevent this problem. When you start building a large repository of several hundred thousand or millions of documents that represent decades of history, you may want to enhance the name of something that was really poorly described in the past. However, if there's an external link to a website or an external link that you might've saved within your own office to access that content, it becomes annoying when you break things. It would be nice if they would abstract that so that it's an internal structure that uniquely identifies the document version, and that has absolutely nothing to do with the file name or its location within SharePoint.

I know that there is some degree of workflow in SharePoint, but there isn't easy awareness of what that means and how to easily utilize it. I think there can be some enhancements done there to make it a lot easier for people to, for example, migrate a paper process to be a workflow for permissions or authorization, thereby leveraging the SharePoint platform.

The ability to preview files in different formats should be expanded to include formats such as embedded postscript (EPS), AutoCAD, and Adobe Acrobat PDF. You can open them online, but that's an extra step and it would be nice to have a thumbnail to quickly review the content in that folder. That, to me, is a missing opportunity. These are known standards that file managers can work with.

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CH
Management Consultant, Technical Architect at a tech services company with 51-200 employees

It is a bit restrictive to develop in the cloud version. A lot of features are in the cloud now, and you have to develop on the outside. As far as the platform and the programming side of things are concerned, it is moving more towards configuration management rather than programming. When we are doing solutions, we are basically just configuring it to make solutions happen rather than actually using the Visual Studio code and developing from scratch in the cloud. It is almost like creating an app. You have created an app for your phone, but the app doesn't really sit on your phone. It sits somewhere on a server, and the database sits on another server. The app is just pulling and pushing information. The whole development has changed. We used to install things directly on the server and then run the application from the server. Now, it is more of a modular architecture.

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Learn what your peers think about Microsoft Office SharePoint Server. Get advice and tips from experienced pros sharing their opinions. Updated: November 2021.
553,954 professionals have used our research since 2012.
BJ
Senior Product Manager at a computer software company with 10,001+ employees

The product has a lot of room for improvement. A lot. The UIs are really clunky and Microsoft needs to fix that. Their access control is horrible and they need to fix that as well. I think overall that the look-and-feel and usability are really 10 years old. They have not done anything to improve and update it over that time. It is a good product. But updating it is definitely something they should look into. I do not know what their strategy is for lagging with the redesign of that.  

It needs better usability and enhanced features. I think SharePoint does allow you to create websites, but if you compare it with the other providers like even Google sites or Google pages, those solutions make it so much easier to create those pages. SharePoint is not up to speed on that functionality. I think that is something they can probably easily do.  

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Product Development Manager at a tech services company with 11-50 employees

The areas around security, such as protection and things like that have not been available, and I think the product could be improved in that area, particularly when you are scanning documents from the scanners for sharing. IBM has got the capability in their content management solution, but SharePoint doesn't have it. It's an area where the competition already has those features, so including it would go a long way to ensuring that the software is at least above the requirements. 

I'd like to see security protection as an additional feature. I'd also like to see features on AI, on artificial intelligence. I know IBM has a product and their mobile capture application that is scalable on Android, so iOS uses the AI to really help you capture a document using your phone. So whenever you're taking the photo of the document, AI is available to crop through the document to auto-check for you, and it captures the angle for that document just using your phone. It uses AI to read documents such as invoices, and it's able to auto-capture your invoice number, the date, etc. All of this is AI-enabled, so it is AI that is reading the invoice and getting key parameters from the document such as the invoice number, the date, the purchase amount, and it populates this in the content management. This is a feature that I'd really like to see in SharePoint, and their use of AI to help in content management terms.

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PR
SharePoint Architect at a tech services company with 501-1,000 employees

Microsoft is working to improve the solution daily. They're always adding more features and functionalities.

The solution needs to have more flexibility. The classic version had more flexibility, however, the modern version has many more limitations.

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NR
Senior Project Manager at a computer software company with 1,001-5,000 employees

The user interface needs improvement because there is a lot of stuff in there. I use five to eight navigation buttons. It should be more user-friendly. Frequently used menu items should be arranged in a proper way. That would be helpful.

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Business Systems Analyst at Digital14 UAE

The solution could probably be improved by incorporating some of the power apps for workflow and easy set up. I usually get most of the workflows in automated mode and we're barely using the full features of SharePoint. I think it could be simplified so it doesn't require coding. For example, if there's an ad hoc workflow, it could be added immediately instead of going to a different application. If they could incorporate and enhance the user friendliness of SharePoint with the workflow of SharePoint, that would be great. 

I'm not sure it's feasible for SharePoint to integrate with mobile gadgets as an additional feature but if they were able to do that, it would mean that even if you have external documents, they can be extended to any variable whether it's a gadget, tablet, watch or whatever. Right now, the SharePoint site can be rendered in mobile apps, but there's a limitation, it doesn't extend to smart watches.

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Principal Consultant at innoconsultants inc

I would like to see more Agile techniques and seamless integration with other applications.

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Learn what your peers think about Microsoft Office SharePoint Server. Get advice and tips from experienced pros sharing their opinions. Updated: November 2021.
553,954 professionals have used our research since 2012.