Box vs. SharePoint

As of April 2019, Box is ranked 3rd in Enterprise Content Management with 9 reviews vs SharePoint which is ranked 1st in Enterprise Content Management with 39 reviews. The top reviewer of Box writes "We use Box for cloud storage, allowing us to focus on the service instead of maintaining infrastructure". The top reviewer of SharePoint writes "The metadata services, the WCF service integration and the Voxel feature are three most valuable elements of this solution". Box is most compared with SharePoint, Microsoft OneDrive and Citrix ShareFile. SharePoint is most compared with Atlassian Confluence, OpenText ECM and Alfresco. See our Box vs. SharePoint report.
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Box Logo
Read 9 Box reviews.
14,680 views|6,947 comparisons
SharePoint Logo
70,574 views|30,309 comparisons
Most Helpful Review
Find out what your peers are saying about Box vs. SharePoint and other solutions. Updated: March 2019.
332,644 professionals have used our research since 2012.
Quotes From Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros
Using Box for cloud storage allows us to focus on the service and maintaining infrastructure.Office Integration. The full integration into the Microsoft Office products is just perfect.Simple file sharing and sync for internal and external customers.The ability to collaborate around data anywhere, anytime is the most powerful features of Box.File sharing, authorization on the back, its ease of use and reliable uptime performance are valuable features of this solution.File sharing with collaborators not on the same domain with offline access from multiple devices: I work on many projects that are multi-organizational, such as with customers, suppliers, or acquisitions.

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The online editing capabilities, file sharing, auditing, information security, ease of solution management, and the easy user adaptation to the platform are the most valuable features.The workflow feature is valuable because it enables us to cascade responsibilities.It has helped us with storing all the documents, which means that people are not going to intervene. There is a way of extracting knowledge within documentation and tracking it. There are knowledge assets for where documentation is stored, indexed and searchable through SharePoint.The metadata services, the WCF service integration and the Voxel feature are three most valuable elements of this solution.Tech support tops off as excellent.It is very stable.The ability to have version control and co-editing is vital to our workflows.Helps with document collaboration and workflow.

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Cons
Improvements in speed - Box's high level of security impacts performance, especially when compared with other similar services.Data privacy, regarding where to store your data: Offering several transparent(!) options (where to store my data and whether to sync back or not and where to sync) regarding the local law situations (USA, EU, Switzerland!) would increase the credibility of a US based company (after NSA ‘snooping’).Maturity of the enterprise security around user management.Like all cloud platforms, there are always areas of improvement around sync to local devices.The upload speed needs improvement.Tasks and comments could be easier to see, report, search, and manage.

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The way to change the version of the files in SharePoint should be improved. The method of synchronizing files from local to cloud can also use improvement.Workflow is something that can become more intelligent.Search can be improved a lot because we are always trying to compare it with Google Search. Beyond that, it would be helpful to tag the documents.The initial setup was very complex.I understand that some functions are lost when you store the information in a file system, so maybe that's a way SharePoint can improve.SharePoint sometimes cannot handle the amount of co-editing that we do.Needs improvement on the user interface.Processing data from multiple site collections is not easy as they reside in different databases.

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Pricing and Cost Advice
Our pricing and licensing is excellent. I'd tell all Higher Ed customers to talk with Internet2 for excellent pricing and support.A business account has a minimum of three users. If you are more than three people in-house, go for the Enterprise version. All the external users are free of charge.I'm in Higher Ed, so we purchase through Internet2-Net+. I absolutely recommend going that route for Higher Ed customers.Better sign a full year's contract to get a discount.It is expensive per head, as you need the enterprise license to get full security and tools. So negotiate a discount!

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The pricing works for us.The cost is expensive, but worthwhile.We have purchased add-ons to handle multiple site collections, form creation, and design.The data classification and search elements are cheap.The replacement costs for it are cheaper if you use only SharePoint.It is very expensive.​Licensing can be by server or by seat.As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to.

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report
Use our free recommendation engine to learn which Enterprise Content Management solutions are best for your needs.
332,644 professionals have used our research since 2012.
Ranking
Views
14,680
Comparisons
6,947
Reviews
9
Average Words per Review
333
Avg. Rating
8.8
Views
70,574
Comparisons
30,309
Reviews
38
Average Words per Review
294
Avg. Rating
7.4
Top Comparisons
Compared 27% of the time.
Compared 15% of the time.
Compared 9% of the time.
Compared 10% of the time.
Compared 7% of the time.
Compared 7% of the time.
Also Known As
SharePoint 2007, SharePoint 2010
Learn
Box
Microsoft
Overview
Box is a Modern Content Management Platform for companies of all sizes and industries. The difference that Box brings is that it offers the security and controls admins need with the sharing and collaboration capabilities end users want. Since 2005, Box has made it easier for people to securely share ideas, collaborate and get work done faster. Today, more than 43 million users and 62,000 businesses--including 59% of the Fortune 500--trust Box to manage content in the cloud. The Box platform provides HIPAA, FINRA, FedRAMP, and many other compliances to go with granular access permissions and advanced security capabilities. By using Box you can sync, share, and collaborate on all types of files, anywhere, on any device - but that's just the beginning. You can choose where to store your data, to manage your own encryption keys, and set workflows to automate content-based processes. You can also assign custom metadata tags to content, watermark sensitive content, and set file retention or legal hold policies. Box has deep, native integrations with Microsoft Office and Outlook, Google Apps for Work, Salesforce, Netsuite, Docusign, Adobe, and many other best-of-breed solutions you may already be using.

SharePoint is a Microsoft-based platform for building web applications. It covers a widerange of capabilities and while it is appropriate for experienced webdevelopers, even non-technical minded users can easily navigate through thesystem and execute functions such as collaborating data, managing documents andfiles, creating websites, managing social networking solutions, and automatingworkflow.

Major areas that SharePoint deals with are websites,communities, content, search, insights, and composites. The purpose is to give usersthe ability to create or develop these key business components on their owneven without technical knowledge of, for example, how to build a website or howto integrate coding. Configuring SharePoint into a business's system is meantto cut out all of the complicated steps, and pave the way for easierimplementation all around.

Offer
Learn more about Box
Learn more about SharePoint
Sample Customers
GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
Top Industries
REVIEWERS
University19%
Real Estate/Law Firm13%
Non Tech Company13%
Legal Firm6%
VISITORS READING REVIEWS
Financial Services Firm37%
Venture Capital & Private Equity Firm10%
Program Development Consultancy10%
Legal Firm8%
REVIEWERS
Financial Services Firm14%
University11%
Comms Service Provider9%
Energy/Utilities Company7%
VISITORS READING REVIEWS
Financial Services Firm32%
Insurance Company9%
Government6%
Healthcare Company6%
Company Size
REVIEWERS
Small Business29%
Midsize Enterprise19%
Large Enterprise52%
REVIEWERS
Small Business37%
Midsize Enterprise23%
Large Enterprise40%
VISITORS READING REVIEWS
Small Business30%
Midsize Enterprise22%
Large Enterprise48%
Find out what your peers are saying about Box vs. SharePoint and other solutions. Updated: March 2019.
332,644 professionals have used our research since 2012.
We monitor all Enterprise Content Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.

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