What are some examples of processes that can be improved using BPM software?


Hi community members,

When phasing in BPM software, which processes should a business start with to make the highest impact?


ITCS user
66 Answers

author avatar


depends on the requirements and process itself. I agree previous answers, but a a small checklist of things to be checked is always good:

- is my process more like a flow-chart? all states are well defined within the process and they are also predicted.  The transition is static.

- is my process more like a state-machine? all states are defined as well as their transitions in form of rules - rule engine perhaps - and the process states are defined but rather not predictable.

Based on these 2 question you known what kind of BPMN we will need and how complex it will be to improve your process with a BPMN framework / software.

Now back to your question, the highest impact will be there where the process can be improved by reducing the user interaction, redundant / overhead in system integration / communication and/or orchestrating complex/different system API interaction.

author avatar
Real User

Your question leads me to another question: which business problem do you want to manage now? An organization is a collection of processes. You can not pick all or any process based on the preference. Business Processes are categorized as Management, Core, and Support Processes. An end to end cross-functional process involves the combination of these three types of processes. For every end to end process, we set the target. Each E2E process is assessed as Target Vs Actual.  In case the Actual is not meeting the target, it qualifies for "Response" i.e. improvement. 

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ExpertTop 5Consultant

Whether or not BPM software is used, there are basically no processes that can't benefit from improvement. That said, begin by looking at processes where folks frequently say "But we have always done it that way." That has been a key sign of a process ripe from innovation. Also consider processes that require someone up the organizational change to review before the next step can take place. Many times, those reviews are not necessary when the process can be improved by adding validations and rules to the input earlier in the process.

Start small, but with a key process (leave/time off requests, for example). Build quickly, deploy quickly, then scale.

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Real User

We started with customer-facing processes in order to reduce acquisition friction and improve customer experience.

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Top 5LeaderboardReal User

First of all, before you introduce a BPM software, it is very important to understand your current business processes and how activities are done. So look through your processes, you can choose to start small and simple. Pick out a process that is simple &small and introduce the BPM software before you roll out to the whole organization-it can be your pilot study.

Secondly, look out for processes that are relevant to your organization and bring value to your business and consider introducing BPM software to improve and make them more efficient. This will also enable you to identify those processes that are redundant and you need to get rid of. Remain with only those that are relevant to your organization's goals.

Thirdly, look at processes that involve a number of people, so collaboration and task assignment benefits from software support.

Finally, lookout also for processes that have repetitive activities and tasks, these are also a good choice for automation.

Some practical examples of processes I can think of include; HR process i.e. hiring and on-boarding of new staff process, finance process i.e. customer invoicing, management process i.e. approvals.

author avatar

The processes which involve Routing/delegating work different users. Also where there are many sub processes/external ApI calls/assignments in an end to end process. BPM tools are build for change and reusabilty of smaller sub-processes. 

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