SharePoint Room for Improvement

SB
IT business analysis, development and governance at a tech services company with 51-200 employees

Despite the enthusiasm and very good promises offered by SharePoint, the usage of the power platform is limited, so that's an area for improvement, but I would suggest this just as a team feature.

It's hard to highlight other areas for improvement, but a better approach towards licensing power platform components for guest users would be great. SharePoint licensing costs could be lowered to introduce it to the outside guests of a tenant, then to supply them with power apps and power automate features.

A more straightforward integration with Azure, including better licensing in terms of using Azure components and functions, is also another area for improvement in SharePoint.

My advice for Microsoft, and this is something I'd like to see in the next release of  SharePoint, is for them to constantly improve training material. Currently, the training material is organized in a way where a new feature appears and is enforced, then they develop the training material for that new feature. What happens is that the total product or solution, e.g. SharePoint, then lacks overall introduction in terms of training. There should be a balance between the introduction of the tool and the introduction of the new feature. They should have comprehensive introductory courses for both Office 365 and SharePoint, instead of needing to Google for particular situations. I'm trying to get the knowledge bit by bit, so I'm losing the idea of the whole product, e.g. SharePoint is losing its essence. To get onboarded to any new product, it's important to get a good introduction into that product.

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BW
CEO l Founder at a manufacturing company with 11-50 employees

Document management and the ability to easily integrate single sign-on (SSO) are areas for improvement in SharePoint.

Integrating SharePoint with other software is what I'd like to see in its next release.

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VW
Project Manager at a manufacturing company with 10,001+ employees

We'd like to be able to upload from MS Excel to deploy tasks and use drop-down lists to collect further information. We need to set up tracking tasks from scratch. In other words, we would like to create tracking tasks by templates embedded or uploaded directly. 

Make progress elaboration without boundary.  If you have another format of data file, it can support text. Additional functions for a next-generation iteration could include a better project file format. They should add dependencies for project schedule updates when one task schedule has been changed. 

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Buyer's Guide
SharePoint
February 2024
Learn what your peers think about SharePoint. Get advice and tips from experienced pros sharing their opinions. Updated: February 2024.
763,955 professionals have used our research since 2012.
Buthainah Al-Balharith - PeerSpot reviewer
Information Technology Security Engineer at Direct Choice

There are challenges related to permissions and file visibility within SharePoint, particularly when less experienced users are managing sites. One issue is that when users mistakenly hide files or set permissions incorrectly, it can lead to files becoming inaccessible, requiring intervention from Microsoft support to resolve. It takes a long time, sometimes around two months, to resolve the query. Instead, they could provide enough background information on how to use the product for beginners to improve this area.

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Cesar Danecke - PeerSpot reviewer
IT Supervisor at HORSCH BRASIL

The way to change the version of the files in SharePoint should be improved. The method of synchronizing files from local to the cloud can also use improvement. 

I would also like to see improvements in the interface, speed to load the page, mark favorite directories, synchronize the most recent, and the least accessed files automatically do the archiving. I would like to have an option at the first sync to choose more locations on your computer.

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Wendy Neilan - PeerSpot reviewer
Microsoft Channel Manager at nVisionIT

For my role, it personally covers all my requirements. 

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MichaelNdwiga - PeerSpot reviewer
IT Business Support Officer at cityeyehospital

There's a challenge with desktop applications synchronizing with online documents in real-time. If someone is working on a document in the desktop version of Excel, for example, and someone else is editing the same document online, the changes won't sync immediately. That's the only real challenge we've encountered.

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Varun_Gupta - PeerSpot reviewer
Technical Lead at Infosys

SharePoint Online could improve the user interface and when modifying any of the user interfaces can be challenging. Additionally, there are challenges with the detail in the analytics user interface and the overall customization could improve. 

In the next release of the solution, they need to fix the user interface. It is not user-friendly for a generic user. It should be easier because in some of the applications it's quite easy to assign the permission, you only need to use the right click of the mouse and select the permission that we need to assign. However, in SharePoint, it's a bit complex.

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Sadi Abalı - PeerSpot reviewer
Advisor To The Board at Premier DC Veri Merkezi

Perhaps it would be possible to add more design tools to improve the platform. While the current design is good, other similar platforms, such as Wix.com, offer better design tools. Wix.com is a website-building site that specializes in this area. Microsoft could take inspiration from them and incorporate similar tools.

The initial setup is complex and has room for improvement.

The documentation is poor and has room for improvement.

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KB
Lead Consultant at a computer software company with 5,001-10,000 employees

The limitations and boundaries must be extended. Often, the documents pile up and reach the limit provided, and we need to archive them. It would be good if the capacity were increased.

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SG
Technical Manager at Rigor Systems Limited

The product must provide more automation. We must be able to automate tasks instead of doing them manually. The product must enable customization of features. It must allow integration with other systems. Integrating the tool into databases like Oracle or Microsoft SQL and pulling data from SharePoint would be helpful.

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NagendraVuppala - PeerSpot reviewer
Tax Manager at RSM

SharePoint’s scalability could be improved. I don't know how much an organization pays to scale SharePoint, but I have seen quite a few organizations opting out of SharePoint. The reason may be its scalability or because it is less cost-effective.

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Quintin Jamieson - PeerSpot reviewer
General Manager at Pon Projects

The solution doesn’t support PDF signatures on Android. My staff has tablets and phones. We couldn’t sign the documents on Android. It was quite problematic.

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PT
Global consultant at LankaClear

SharePoint should not provide frequent updates.

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Buyer's Guide
SharePoint
February 2024
Learn what your peers think about SharePoint. Get advice and tips from experienced pros sharing their opinions. Updated: February 2024.
763,955 professionals have used our research since 2012.